Legal Assistant - Specialist - Corporate Services

Personnel Alter Ego; Montreal; Hybrid; CAD 50,000 - 80,000; Full time

Job summary

Join a dynamic firm as a legal assistant, supporting corporate services in a hybrid work environment. You'll collaborate with paralegals on essential tasks, manage documentation, and ensure compliance across Canadian jurisdictions. This role emphasizes work-life balance and offers a supportive culture that values respect, innovation, and diversity. With a focus on employee well-being, the firm provides a comprehensive benefits program and a friendly atmosphere where you can thrive. If you're ready for a new challenge in a fulfilling practice, this opportunity could be your next step.

Benefits

Health and Wellness Reimbursement

Flexible Work Environment

Retirement Savings Plan

Telemedicine Service

Gym Access

Community Engagement Programs

Qualifications

• Training in legal secretarial work with 10 years in corporate law.
• Fluency in French and English required for effective communication.

Responsibilities

• Organize and manage tasks for paralegals in corporate law.
• Conduct searches and prepare filings with various authorities.

Skills

Legal Secretarial Work

Corporate Law

Analytical Skills

Bilingual (French and English)

Customer Service

Education

DEC in Paralegal Technology

10+ years of experience in transactional corporate law

Tools

Microsoft Office Suite

GlobalAct

Job description

We are looking for a legal assistant (specialist) to support corporate services paralegals working primarily in the corporate and commercial law section of the Montreal office of a large firm.

Responsibilities
-Organize and follow up on tasks with the paralegals responsible for the bookkeeping of clients' companies;
-Assist paralegals and collaborate in the preparation and management of documents during transactions and updating of company books;
-Enter data into the GlobalAct software, update corporate registers and prepare forms and share certificates generated in GlobalAct from closing agendas and resolutions;
-Conduct searches in various databases, prepare and file various returns, reports, notices, articles and obtain documents and information from authorities (Registraire des entreprises (Québec), Corporations Canada, eCore, ARC, RQ, etc.);
-Track extra-provincial registrations and coordinate, prepare and file required forms in each Canadian province and territory;
-Make deposits with government authorities and manage documentation following the closing of transactions.

Benefits
-Competitive total compensation;
-Hybrid and flexible work environment integrating both teleworking and presence in the office according to the needs of the teams and in which life balance is at the heart of priorities;
-Health and wellness reimbursement program, an insurance plan that adapts to needs, a telemedicine service and a generous retirement savings plan;
-Friendly work atmosphere where the values of respect, openness, innovation, diversity, equity and inclusion are put forward;
-Culture and leaders who advocate an excellent employee experience by prioritizing autonomy, recognition, collaboration and the development of full potential;
-Be part of a company that is committed to giving back to the community;
-Ergonomic, bright offices and a gym with equipment and sports classes offered to all.

Qualifications and Competencies
-Training in legal secretarial work and at least 10 years of relevant experience in transactional corporate law or a DEC in paralegal technology;
-Be comfortable navigating with different technological tools, such as the Microsoft Office suite and GlobalAct (an asset);
-Be fluent in French and English, both oral and written;
-Have a very good analytical capacity and a strong sense of responsibility;
-Have an unparalleled sense of organization to manage priorities and adapt in a fast-paced work environment with tight deadlines;
-Demonstrate a high level of professionalism, rigor, autonomy and discretion. In doing so, enjoy learning and developing continuously;
-Have good interpersonal skills;
-Be concerned about offering high quality customer service.

Looking for a new challenge in a practice that cares about your well-being? We look forward to getting to know you!