Order Management Coordinator (Part-Time)

Recruit Action inc.; Windsor; On-site; CAD 30,000 - 42,000; Part time

Job summary

Recruit Action inc. is seeking a detail-oriented part-time administrative professional in Windsor to coordinate customer orders from signing through invoicing. You will support sales, oversee order validity, and ensure accurate invoicing while maintaining internal controls and revenue recognition policies.

Strong Excel and organizational skills are essential for success. The role offers a weekday schedule, with potential for additional hours and gradual transition to reduced days after training,

Qualifications

• Strong computer skills including Windows and related applications.
• Strong Microsoft Excel skills.
• Ability to manage multiple priorities with a sense of urgency.
• Excellent organizational skills and keen attention to detail.
• Ability to learn quickly, retain information, and apply knowledge.
• Superior interpersonal and communication skills.
• Self-starter attitude and ability to work independently in high-pressure situations.

Responsibilities

• Coordinate and administer customer orders from signing to initial invoicing.
• Ensure orders meet company guidelines and invoices are accurate.
• Support sales teams in submitting legally valid orders.
• Ensure internal controls and revenue recognition rules are enforced.
• Enter equipment orders into the computer system.
• Interface with supply and logistics teams to confirm order validity and availability.
• Coordinate equipment deliveries with external carriers to meet requirements.
• Communicate with customers, Sales, Customer Service, and other teams.
• Provide process enquiry support to Sales, Customer Administration, and Head Office.
• Assist with management of various reports.
• Manage invoice submissions and purchase order creation and review.
• Support customer communications related to billing by email.
• Establish customer satisfaction with each transaction.

Skills

Windows OS

Excel

Multitasking

Organization

Quick learning

Interpersonal skills

Self-starter

Work under pressure

Job description

Bring your organizational strengths and communication skills to the printing sector for our client. This part-time opportunity offers a dynamic environment where you can collaborate with customers and different teams, contribute to effective operations, and play an active role in delivering a positive customer experience.

What is in it for you:

• Hourly salary of $26.
• 12-month contract with the potential for permanent employment.
• Part-time schedule of 20-25 hours per week, at 7.5 hours per day.
• Possibility of additional hours during some weeks.
• Weekday schedule from 8:00 am to 4:30 pm.
• Training schedule of 5 days per week.
• After training, schedule of 3 days per week, Monday, Wednesday, and Friday.

Responsibilities:

• Facilitate, coordinate, and administer customer orders from order signing through the initial invoicing of the contract.
• Ensure orders signed by customers meet company guidelines and that initial invoices are accurate.
• Support sales teams in submitting legally valid orders that meet company and customer requirements.
• Ensure internal control requirements and revenue recognition rules are enforced.
• Enter equipment orders into the computer system.
• Interface with supply and logistics teams to ensure equipment order validity and availability.
• Coordinate equipment and supply deliveries with external carriers to meet negotiated customer requirements.
• Communicate with external customers, Sales, Customer Service, Equipment and Supply teams, Distribution Centers, Customer Administration, and external equipment delivery suppliers.
• Provide process enquiry support to Sales and Services personnel, Customer Administration, and Head Office co-suppliers.
• Assist with the management of various reports.
• Manage invoice submissions and purchase order creation and review.
• Support customer communication related to billing and invoices by email.
• Establish customer satisfaction with each transaction.

What you will need to succeed:

Required qualifications

• Strong computer skills, including Windows and related applications.
• Strong Microsoft Excel skills.
• Ability to manage multiple priorities simultaneously with a sense of urgency.
• Excellent organizational skills and keen attention to detail.
• Ability to learn quickly, retain information, and apply acquired knowledge.
• Superior interpersonal and communication skills.
• Self-starter attitude.
• Ability to work independently in high-pressure situations.