Operations Specialist - Facility and Buses

CityKidz; Hamilton; On-site; CAD 40,000 - 70,000; Full time

Job summary

An established community-focused organization is seeking an Operations Specialist to manage facilities and bus operations. This role is essential in ensuring the safety and functionality of services that support children in vulnerable communities. You will coordinate maintenance, engage with volunteers, and ensure compliance with safety standards. This position offers a collaborative work culture where your contributions will directly impact the community. If you are organized, proactive, and passionate about making a difference, this is the perfect opportunity for you!

Benefits

Flexible Work Environment

Opportunities for Growth

Collaborative Work Culture

Qualifications

• Proven experience in facilities management or logistics.
• Strong organizational skills and ability to coordinate maintenance.

Responsibilities

• Coordinate bus maintenance and ensure compliance with regulations.
• Ensure facilities are safe, clean, and well-maintained.

Skills

Organizational Skills

Problem-Solving Skills

Communication Skills

Budget Management

Health and Safety Compliance

Volunteer Coordination

Education

Diploma in Facilities Management

Trades Certificate in Construction

Health and Safety Certification (OHSA)

Working at Heights Certification

Tools

Microsoft Office

Project Management Tools

Job description

Join Our Mission: Operations Specialist – Facilities and Buses

Are you passionate about making a difference in the lives of children? Do you thrive in a hands-on role that keeps operations running smoothly behind the scenes? CityKidz is looking for an organized, proactive, and mission-driven Operations Specialist to ensure our buses and facilities remain safe, functional, and ready to support our programs that inspire hope and change in the lives of children living in Hamilton’s most vulnerable communities.

About CityKidz

At CityKidz, we believe that every child matters and deserves to dream big. For over 30 years, we’ve been working to inspire and empower children facing poverty through impactful programs, meaningful mentorship, and unforgettable experiences. Driven by faith, hope, and love, we’re committed to breaking barriers and building brighter futures—one child at a time.

About the Role

As our Operations Specialist, you will play a crucial role in coordinating and facilitating the maintenance of our bus fleet and facilities. You will work closely with volunteers, service providers, and external stakeholders to ensure our operations run smoothly and meet all compliance and safety standards.

Key Responsibilities:

• Fleet Management:
  • Coordinate bus maintenance, inspections, and repairs to ensure compliance with MTO regulations.
  • Maintain accurate licensing, documentation, and compliance records.
  • Support program operations by scheduling buses and responding to breakdowns or incidents.
• Facility Management:
  • Ensure CityKidz facilities are safe, clean, and well-maintained by working with service providers and contractors.
  • Oversee routine facility inspections, regulatory compliance, and maintenance planning.
  • Facilitate improvements and ensure emergency procedures are up-to-date and effective.
• Volunteer and Stakeholder Coordination:
  • Engage and facilitate work with volunteers, landlords, and contractors to achieve operational goals.
  • Ensure maintenance schedules are prioritized to align with program needs.
• Compliance & Reporting:
  • Track expenditures and ensure compliance with safety regulations.
  • Prepare and submit maintenance reports, inspections, and expense reports regularly.

What We’re Looking For:

We are seeking a proactive, detail-oriented, and hands-on problem solver who thrives in a fast-paced environment and is passionate about supporting our mission.

Qualifications and Skills:

• Diploma in Facilities Management, Logistics, or a Trades Certificate in Construction, or equivalent proven experience.
• Health and Safety Certification (OHSA).
• Working at Heights Certification.
• Strong organizational and problem-solving skills.
• Experience coordinating maintenance with volunteers and service providers.
• Excellent communication skills and ability to build strong working relationships.
• Comfortable working in a faith-based environment.
• Budget management and procurement experience.
• Ability to work independently and respond to emergencies as needed.
• Proficiency in Microsoft Office and project management tools.
• Valid Class G driver’s license and reliable access to a vehicle.
• B or C class driver's license an asset.

Why Join CityKidz?

• Be part of a purpose-driven team that is transforming the lives of children in our community.
• Enjoy a collaborative and supportive work culture where your efforts directly impact the community.
• Opportunities for growth and professional development in a meaningful career.
• Flexible work environment with occasional evening/weekend work to support events.

If you’re ready to use your skills to make an impact in our community, we’d love to hear from you!

Join us in building a better future—one child at a time!

CityKidz is committed to an inclusive, equitable, accessible workplace, and welcomes applications from racialized communities, persons with disabilities, members of minority groups, and all who reflect the diversity of our community. CityKidz accommodates the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process. Please advise the hiring manager to ensure your accessibility needs are accommodated through this process.

Thank you for your interest in CityKidz and please note that only successful candidates will be contacted. For more information about CityKidz please visit www.citykidz.ca