Operations Manager

Identifiers | Technical Recruiters; Toronto; Hybrid; CAD 50,000; Full time

Job summary

An established industry player is seeking a proactive Operations Manager to enhance their real estate division. This full-time hybrid role is crucial for maintaining operational efficiency and aligning team efforts. You will coordinate deals, manage client communications, and oversee workflow management. With flexible hours and a focus on collaboration, this position offers a unique opportunity to contribute to the growth of a dynamic real estate business. If you are organized and dedicated, this role is perfect for you.

Qualifications

• Experience in deal coordination and transaction management is essential.
• Strong communication skills for client support and team collaboration.

Responsibilities

• Coordinate deals and manage transaction paperwork to ensure compliance.
• Support clients and schedule appointments effectively.
• Build and maintain standard operating procedures for operational efficiency.

Skills

Deal Coordination

Transaction Management

Client Communication

Workflow Management

Marketing Coordination

Job description

Identifiers | Technical Recruiters provided pay range

This range is provided by Identifiers | Technical Recruiters. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

CA$50,000.00/yr - CA$50,000.00/yr

Overview

We are seeking a dedicated, organized, and proactive Operations Manager to join our growing real estate business. This full-time hybrid role plays a critical part in keeping operations efficient, deals on track, and the team aligned. You will work closely with the founder and serve as a key contributor to the growth and success of our real estate division.

Key Responsibilities

• Deal Coordination & Transaction Management
• Draft offers and prepare supporting documentation
• Manage listing paperwork and MLS uploads
• Track financing conditions and deposit deadlines
• Coordinate property closings with all involved parties
• Maintain tracking sheets and ensure deal timelines are met
• Ensure deal files are compliant and complete
• Set up lockboxes and manage key inventory
• Maintain detailed closing checklists for each transaction
• Client & Communication Support
• Manage and respond to client inquiries ([e-mail])
• Schedule appointments, showings, and internal team calls
• Team Support & Oversight
• Provide regular reporting on team activity and the deal pipeline
• Systems & Workflow Management
• Build and maintain Standard Operating Procedures (SOPs)
• Identify workflow gaps and implement productivity tools
• Maintain internal calendars, checklists, and operational templates
• Marketing & Listing Support
• Coordinate listing photoshoots and staging appointments
• Prepare marketing materials (feature sheets, brochures, signage)
• Manage MLS and website listing uploads
• Track showing feedback and create seller reports
• Collaborate with the marketing team for optimized listing promotions

Additional Role Details

• Hybrid Role: Primarily remote, with in-person presence required for team meetings, listing setups, or specific property tasks
• Flexible Hours: Availability during standard business hours is expected

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Management and Sales

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