Operations Intern

Forest Contractors Ltd; Vaughan; On-site; CAD 55,000 - 75,000; Full time

Job summary

The Forest Group is seeking a full-time Operations Administrator to support the Director of Operations, project managers, supervisors and foremen with coordination and administration of daily operations on GTA projects.

The role involves scheduling crews, equipment and trucking, monitoring field activities and timesheets, and assisting with cost tracking and project documentation. On-site role with growth potential within the company.

Qualifications

• Familiarity with GPS softwares.
• Experience with Microsoft Office (Excel, Word etc.).
• Experience with construction management softwares.
• Effective communication skills.
• Excellent time management skills.
• Effective problem-solving skills.
• Strong organizational skills and high attention to detail.
• Ability to multitask and prioritise various tasks.

Responsibilities

• Support the Director of Operations, Project Managers, Supervisors and Foremen with the coordination and administration of daily operations.
• Assist with scheduling and coordination of crews, equipment, trucking, materials and other resources for active projects.
• Monitor daily field activities, hours, production information and resource utilization to support planning and job costing.
• Review timesheets for employees, equipment and subcontractors and allocate hours to projects.

Skills

GPS software familiarity

MS Office

Construction management software

Communication

Time management

Problem solving

Organization

Multitasking

Tools

GPS tracking software

Job description

Operations Administrator

Awarded one of Canada’s Best Managed companies, The Forest Group is a vertically integrated diversified group of companies offering exterior construction material supply and services within the Greater Toronto Area. Focused on asphalt paving, concrete, landscape construction and other exterior construction, Forest has provided quality solutions for over 30 years.

We are currently looking for a full time Operations Administrator to join our growing team! This is a full time contract based position with the potential to grow into a permanent role!

Reporting directly to the Director of Operations, the Operations Administrator will be responsible for:

• Supporting the Director of Operations, Project Managers, Supervisors and Foremen with the coordination and administration of daily operations.
• Assisting with the scheduling and coordination of crews, equipment, trucking, materials and other resources required for active projects.
• Monitoring daily field activities, hours, production information and resource utilization to support operational planning and job costing.
• Reviewing employee, equipment and subcontractor timesheets for completeness and accuracy and ensuring hours are allocated to the appropriate projects and job numbers.
• Monitoring Forest Group vehicles and equipment, including GPS tracking, utilization, fuel usage, 407 usage and other operational information.
• Coordinating broker and subcontractor trucking requirements across Forest Group projects, including assisting with the selection and scheduling of trucking providers.
• Monitoring broker truck start/stop times, travel times, loading times and site activity using GPS records, timesheets and other available information.
• Distributing, tracking and collecting GPS devices provided to subcontractors and ensuring compliance with Forest Group tracking requirements.
• Coordinating the distribution and collection of contracts, agreements and required documentation from subcontractors and service providers.
• Liaising with subcontractors, suppliers, Foremen and other operational personnel to resolve scheduling, documentation and service-related issues.
• Assisting with the reconciliation of subcontractor timesheets, GPS records, supporting documentation and invoices, including identifying and resolving discrepancies.
• Verifying applicable charges, including trucking hours, material quantities, 407 charges and other project-related costs.
• Assisting with the coordination and tracking of material deliveries, equipment movements and other project logistics.
• Maintaining accurate operational records, logs, spreadsheets and supporting documentation.
• Assisting Operations with tracking project costs, productivity and resource allocation and identifying discrepancies requiring follow-up.
• Supporting communication between the office and field to ensure operational information, scheduling changes and project requirements are communicated effectively.
• Assisting with the preparation of operational reports and other information required by management.
• Providing general administrative and coordination support to the Operations Department as required.
• Performing other operational duties and special projects as assigned.

Qualified candidates will possess:

• Familiarity with GPS softwares.
• Experience with Microsoft Office (Excel, Word etc.).
• Experience with construction management softwares.
• Effective communication skills.
• Excellent time management skills.
• Effective problem-solving skills.
• Strong organizational skills and high attention to detail.
• Ability to multitask and prioritise various tasks.

Why join The Forest Group?

• We offer a competitive compensation package
• We offer a benefits package including but not limited to; medical, dental, vision, and additional benefits (i.e massage, physiotherapy, etc).
• We offer a Registered Retirement Savings Plan (RRSP) with 3% employer matching.
• Opportunity for significant career development due to continual growth.
• A strong company culture and work life balance.
• An on-site gym.

The Forest Group is an equal opportunity employer. We welcome people of any age, culture, subculture, gender identity or expression, sexual orientation, nationality, ethnicity, race, size, mental or physical status, veteran status, religion, language, political opinion, working-style preference, family status, education, and socio-economic status.

Accommodation for Applicants with disabilities will be made during the recruitment process when requested.

We thank all applicants in advance for their interest in this position, however, only those selected for an interview will be contacted.

Only candidates authorized to work in the province and country where this position is located will be considered.