Operations & Executive Support Coordinator

Frontier Dental CA; Markham; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading dental company is seeking an Operations & Executive Support Coordinator to provide comprehensive administrative and executive support. This role involves data entry, CRM maintenance, and direct support to the CEO, ensuring efficient operations across departments. The ideal candidate will have a background in Business Administration and relevant experience, along with strong analytical and communication skills.

Benefits

Competitive compensation and benefits

Health and dental benefits

Learning assistance

Flexible work arrangements

Supportive team culture

Qualifications

• 2+ years of experience in an administrative, executive assistant, or sales support role.
• Experience supporting senior executives, including calendar management and travel coordination, is an asset.

Responsibilities

• Perform ad hoc administrative tasks to support cross-functional teams.
• Monitor and analyze marketplace pricing across platforms.
• Provide sales support, including CRM updates, quoting, and order tracking.

Skills

Analytical Skills

Attention to Detail

Organizational Skills

Communication Skills

Proactivity

Education

Post-secondary education in Business Administration

Tools

Microsoft Office Suite

CRM platforms (e.g., Salesforce, HubSpot)

Job description

Operations & Executive Support Coordinator

Join to apply for the Operations & Executive Support Coordinator role at Frontier Dental CA

About the Role:

The Operations & Executive Support Coordinator supports cross-functional departments through a mix of administrative, sales, and executive support tasks. Responsibilities include data entry, CRM maintenance, marketplace analysis, order tracking, and direct support to the CEO.

Key Responsibilities:

• Perform ad hoc administrative tasks to support cross-functional teams.
• Monitor and analyze marketplace pricing across platforms.
• Provide sales support, including CRM updates, quoting, and order tracking.
• Handle data entry with strong attention to accuracy and confidentiality.
• Deliver executive support to the CEO, including calendar management, travel coordination, and meeting preparation.

Qualifications & Experience:

• Post-secondary education in Business Administration or related field.
• 2+ years of experience in an administrative, executive assistant, or sales support role.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and CRM platforms (e.g., Salesforce, HubSpot).
• Strong analytical skills with the ability to monitor and interpret marketplace pricing and trends.
• Exceptional attention to detail and accuracy in data entry and reporting.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proactive and adaptable, willing to learn and support cross-functional teams.
• Experience supporting senior executives, including calendar management and travel coordination, is an asset.

Work Environment & Benefits:

• Must be willing to work on-site in Markham office 5 days/week.
• Competitive compensation and benefits including health, dental, learning assistance, and more.
• Flexible work arrangements and a supportive team culture.

Why Join Us?

• We foster a team-centric, respectful, and inclusive environment.
• Opportunities for growth, learning, and work-life balance.