Operations Coordinator (Maternity Contract)

Gentek Building Products - Canada; Burlington; On-site; CAD 42,000 - 64,000; Full time

Job summary

Gentek Building Products - Canada is seeking an organized Administrative Coordinator to support distribution operations across facilities, inventory, contracts, and reporting. The role emphasizes project tracking, budgeting support, and health & safety adherence.

You will work with cross-functional teams, handle data in Excel and Power BI, and communicate effectively with internal and external contacts. Some travel within Canada may be required.

Qualifications

• Post-secondary education required.
• 3+ years in administration, office management, or coordinator role preferred.
• Proficient in Excel; Power BI is an asset.
• Excellent communication skills for internal and external contacts.
• Ability to multitask and prioritize.
• Self-starter with strong problem-solving skills.

Responsibilities

• Maintain lease database and track lease costs and data.
• Project management: create assignments, track progress, resolve issues.
• Service contract and agreement maintenance.
• Prepare and maintain operations documents and reports for senior management.
• Manage process and reporting for physical inventory.
• Identify problems with procedures and recommend solutions.
• Coordinate project tasks within budget and timelines.
• Create and maintain procedural documentation.
• Ensure compliance with company standards or legal requirements.

Skills

Excellent communication

Multitasking

Problem solving

Self-starter

Numeracy

Perceptual speed

Reasoning

Education

Post-secondary education

Tools

Excel

Power BI

Job description

Summary

Reporting to Distribution Operations Manager, will support various operational initiatives and priorities related to facilities, freight, safety, inventory, vendor contracts, and processes. Day-to-day activities will support ongoing projects leaning on exceptional organizational, time management, and project tracking abilities, as well as strong communication skills. Key focus areas include continuous improvement of the Supply Center standards through project management, adherence to the Health and Safety Program, and participation in the budgeting process. Some travel within Canada, and infrequently to the US, is required.

Responsibilities

• Maintain lease database for tracking of lease costs, and data.
• Project management: creating assignments, tracking progress, resolving issues.
• Service contract/agreement maintenance
• Prepare and maintain operations documents and reports for senior management.
• Manage process and reporting for physical inventory.
• Identify problems with procedures, consider options, make recommendations to resolve them
• Coordinate project tasks within budget and timelines.
• Create and maintain procedural documentation.
• Ensure compliance with company standards or legal requirements.

Qualifications

• Post-secondary education.
• 3 or more years in an administration, office management, or coordinator role an asset.
• Proficiency in Excel - Power BI is an asset.
• Excellent communication skills required for internal and external contacts. i.e., professionalism.
• Ability to multitask and prioritize.
• Self-starter with strong problem-solving skills.
• Reasoning - hold information and use to solve problems after receiving verbal or written cues or instructions.
• Perceptual Speed - in recognizing detail including error/accuracy.
• Numeracy - comfort with quantitative concepts, handling numbers.