Inventory Coordinator (Calgary)

BFG Enterprise Services; Calgary; On-site; CAD 45,000 - 65,000; Full time

Job summary

BFG Enterprise Services in Calgary, Alberta, is seeking a dedicated Logistics Specialist to coordinate shipping, inventory control and order fulfillment across regional teams.

You will manage field service and warehouse activities, communicate with carriers and clients, and ensure on-time delivery while maintaining accurate records in Oracle NetSuite or similar systems.

Qualifications

• Advanced knowledge of Microsoft Office, especially Excel.
• Completion of college courses in Logistics or Distribution is an asset.
• Experience with Oracle NetSuite is an asset.
• Minimum five years of experience in Logistics/Warehousing.
• Strong knowledge of inventory control and logistics.
• Excellent attention to detail and ability to prioritize and organize work.
• Self-starter with punctuality and good time management.
• Excellent customer service and communication skills; ability to build collaborative relationships.

Responsibilities

• Coordinate shipping and receiving to meet calendar commitments.
• Manage priorities to meet shipping volumes.
• Ensure orders are delivered on time and in full per SLAs.
• Receive and ship materials for teams.
• Manage regional inventory levels and warehouse organization.
• Coordinate inventory replenishment and subcontractor parts.
• Communicate daily with carriers, freight forwarders and clients.
• Prepare reports and analyses using MS Office.

Skills

Excel

Inventory control

Logistics

Attention to detail

Time management

Customer service

Communication skills

Prioritization

Education

College courses in Logistics or Distribution

Tools

Oracle NetSuite

Job description

Overview

Coordinates the timely movement of products to meet contractual commitments and client needs. Performs systems and carrier tracking, receipt confirmations and related activities for the movement of products. Daily activities include file creation, inventory control and tracking, data input, inventory balancing, in-transit report creating, disbursements and usage, etc. Supports regional inventory, warehouse, shipping, and receiving activities for the Calgary facility and Western Canada.

Responsibilities

• Manage priorities to meet shipping volumes
• Fill Field Service and project- related orders
• Ensure that orders are delivered on time and in full as per service level agreements
• Receive and ship materials for the Electrical and PMO teams
• Manage regional inventory levels and warehouse organization
• Order replenishment inventory for regional hub
• Evaluate necessary parts for replenishment
• Coordinate subcontractor parts, inventory replenishment, and defective returns
• Coordinate returns of parts from the Field Service representatives
• Confirm deliveries have been made and resolve discrepancies
• Act as liaison between Logistics and Field Service, Electrical, PMO, and other internal teams as required.
• Communicate daily with carriers, freight forwarders, and clients in coordinating pick-up and delivery of shipments when required
• Support regional logistics activities to ensure timely fulfillment of project requirements
• Complete the activities of product flow from receiving, warehouse, assembly, and shipping on a timely and accurate basis. Report on issues, gaps and take corrective action where required
• Comply with the organizations environmental, health & safety, recycling, sustainability efforts and quality assurance policies and standard
• Prepare reports, metrics and analysis with the use of functions on MS Office Suite (Word, Excel, Access and Outlook) for distribution within the organization
• File maintenance, including but not limited to, invoices, waybills, international shipment, storage, daily shipment, inventory and monthly shipping lists, detailed parts tracking
• Expedites, traces and obtains verification of shipment delivery, audits inbound and outbound freight bills
• Perform any other duties as required

Qualifications

• Advanced knowledge of Microsoft Office especially Excel
• Completion of college courses in Logistics or Distribution an asset
• Experience with Oracle NetSuite an asset
• Minimum five years of experience in Logistics/Warehousing
• Strong knowledge of Inventory control, and Logistics
• Have strong attention to detail and the ability to prioritize and organize work
• Self starter, punctual with good time management skills
• Have excellent customer service and communication skills, and the ability to build collaborative relationships with clients and internal BFG staff