Operations Coordinator (Purchasing, Logistics, Sales & Warehouse Support)

Guillevin International; Calgary; On-site; CAD 55,000 - 70,000; Full time

Benefits offered by this job

Annual profit-sharing for all employees

Group insurance plan customizable to your needs

Free health resources 24/7 (Telemedicine and EAP)

Group RRSP with employer contribution

Postsecondary Scholarship Program for employees’ children

Charging terminals available at facilities

Years of Service Recognition Program

Job summary

Guillevin International is looking for an Operations Coordinator in Calgary, Alberta, to support purchasing, logistics, and sales functions in a fast-paced environment. The role involves managing inventory, coordinating shipments, and providing inside sales support.

Candidates should have 3+ years of relevant experience, strong organizational skills, and proficiency in Microsoft Office, with ERP experience being an asset. The position offers a range of benefits, including profit-sharing and group insurance plans.

Qualifications

• 3+ years of experience in operations, logistics, purchasing, or inside sales.
• Strong organizational and multitasking skills.
• Proficiency in Microsoft Office (Excel, Outlook, Word); ERP experience is an asset.
• Excellent communication and problem‑solving abilities.
• Ability to work independently and as part of a team.

Responsibilities

• Assist in sourcing, purchasing, and order placement of materials and equipment.
• Plan and coordinate inbound and outbound shipments.
• Respond to customer inquiries and provide product/service information.
• Assist with receiving, organizing, and tracking inventory.

Skills

Organizational skills

Multitasking skills

Communication skills

Problem-solving abilities

Education

3+ years of experience in operations, logistics, purchasing, or inside sales

Tools

Microsoft Office (Excel, Outlook, Word)

ERP systems

Job description

Operations Coordinator (Purchasing, Logistics, Sales & Warehouse Support)

Status: Regular, Full time

Location: Calgary, Alberta

Overview

This is a multi‑function role in a Business Centre reporting to the Business Centre Manager. The Operations Coordinator supports purchasing, logistics, inside sales and warehouse operations in a fast‑paced environment.

Main Responsibilities

• Purchasing & Vendor Management
  • Assist in sourcing, purchasing, and order placement of materials and equipment
  • Coordinate with suppliers on pricing, availability, and delivery timelines
  • Track purchase orders and ensure timely receipt of goods
  • Manage inventory write‑downs with the manager to minimize financial impact
  • Analyze and correct inventory discrepancies quickly
  • Evaluate new products and product lines with the Business Centre Manager and salespeople, and recommend them
  • Maintain integrity of special SKU costs in the system and keep supplier data up‑to‑date
  • Create new stock SKUs when needed
• Logistics & Inventory Coordination
  • Plan and coordinate inbound and outbound shipments
  • Work with freight carriers and logistics partners to ensure cost‑effective delivery
  • Monitor inventory levels and assist in stock replenishment planning
  • Organize shipment paperwork for international shipments and cooperate with brokers for timely clearance
  • Book pick‑ups for local and cross‑border shipments
  • Obtain quotes and arrange shipments with freight forwarders
  • Monitor shipments until final delivery
  • Review freight invoices and resolve claims for damaged shipments
• Inside Sales Support
  • Respond to customer inquiries and provide product/service information
  • Prepare quotes, process sales orders, and follow up with customers
  • Support the sales team with administrative and coordination tasks
• Warehouse Support
  • Assist with receiving, organizing, and tracking inventory
  • Ensure accurate documentation of incoming and outgoing materials
  • Support periodic inventory counts and reconciliation

Qualifications

• 3+ years of experience in operations, logistics, purchasing, or inside sales
• Strong organizational and multitasking skills
• Proficiency in Microsoft Office (Excel, Outlook, Word); ERP experience is an asset
• Excellent communication and problem‑solving abilities
• Ability to work independently and as part of a team

Preferred Skills

• Experience in supply chain or distribution environments
• Familiarity with inventory management systems
• Customer service or inside sales experience

Key Competencies

• Attention to detail
• Time management and prioritization
• Adaptability and willingness to learn
• Strong work ethic and accountability

Benefits

• Annual profit‑sharing for all employees
• Group insurance plan customizable to your needs
• Free health resources 24/7: Telemedicine and Employee Assistance Program (EAP)
• Group RRSP with employer contribution and TFSA
• Postsecondary Scholarship Program for employees’ children
• Charging terminals available at facilities
• Years of Service Recognition Program

Our recruitment process ensures equality and diversity.