Operations Coordinator

AirRevive; Hamilton; On-site; CAD 42,000 - 52,000; Full time

Benefits offered by this job

401(k) matching

Dental insurance

Employee assistance program

Health insurance

Life insurance

Paid time off

Vision insurance

Job summary

AirRevive in Hamilton, Ontario is seeking an Operations Coordinator to support daily business operations, office administration, and field-team logistics. The role requires strong organization, flexibility (including evenings/weekends), and the ability to handle time-sensitive requests in a fast-paced environment.

Responsibilities include coordinating travel for technicians and leaders, managing travel bookings, and maintaining documentation. Experience in operations or logistics is valued.

Qualifications

• Highly organized with strong attention to detail.
• Proficient in Microsoft Excel, including tracking, reporting, and basic data management.
• Experience in operations, administrative support or logistics.
• Strong time-management and multitasking skills.
• Excellent written and verbal communication skills.
• Ability to manage changing priorities in a fast-paced environment.

Responsibilities

• Coordinate travel for technicians, supervisors, and leadership.
• Book flights, hotels, rental cars, and ground transportation.
• Prepare and distribute travel itineraries.
• Manage travel changes, delays, and rebooking.
• Provide evening and weekend travel support as needed.
• Track travel expenses and assist with reporting.
• Greet visitors and answer incoming calls and emails.
• Maintain files and office documentation.
• Order office supplies and coordinate with vendors.
• Support daily operations and coordinate projects/training.

Skills

Highly organized

Microsoft Excel

Operations & logistics

Time management

Communication skills

English (Required)

Tools

Microsoft Excel

Job description

$20–$25/hour, based on experience and skills

Who We Are

At AirRevive, we bring new life to old HVAC systems. Specializing in refurbishing fan coil units, we offer hotels and commercial properties a smarter, more sustainable way to keep their systems running at their best, without the heavy cost of replacements. Instead of ripping out old units, we restore them to peak performance, helping our clients save energy, reduce downtime, and improve air quality for their guests. Our solutions aren’t just better for the bottom line, they’re better for the environment too. We believe great HVAC service is about more than just equipment, it’s about people. That’s why we work closely with our clients to understand their needs and deliver results they can see and feel.

Whether it’s making a room cooler or getting a system to run more efficiently, every job we take on makes a difference. Our technicians combine hands‑on expertise with modern tools and data to find the best solution for every project. At AirRevive, we’re building something special a team of talented people who enjoy what they do and aren’t afraid to get their hands dirty. If you’re looking for a place where you can grow, travel, and make a real impact, we’d love to have you join us. This isn’t just another HVAC job; it’s a chance to be part of a company where your work really matters.

Position Overview

The Operations Coordinator supports daily business operations, office administration, and employee logistics to ensure field teams and leadership can operate efficiently. This role requires strong organization, flexibility (including evenings/weekends), and the ability to handle time‑sensitive requests in a fast‑paced environment.

Travel & Employee Logistics

• Coordinate travel for technicians, supervisors, and leadership.
• Book flights, hotels, rental cars, and ground transportation
• Prepare and distribute travel itineraries.
• Manage travel changes, delays, and rebooking’s.
• Provide evening and weekend travel support as needed.
• Track travel expenses and assistance with reporting.

Office & Administrative Support

• Support smooth daily office operations.
• Greet visitors and answer incoming calls and emails.
• Maintain files and office documentation.
• Order office supplies and coordinate with vendors.
• Perform other duties as needed to support daily business operations.

Operations & Coordination

• Support daily operations through coordination, scheduling, and administrative support.
• Work with field teams, leadership, and vendors to maintain operational continuity.
• Maintain organized records, trackers, and documentation.
• Assist with coordination for projects, training, and off‑site work.

Skills/Qualifications

• Highly organized with strong attention to detail
• Proficient in Microsoft Excel, including tracking, reporting, and basic data management.
• Experience in operations, administrative support or logistics
• Strong time-management and multitasking skills
• Excellent written and verbal communication skills
• Ability to manage changing priorities in a fast‑paced environment.

Benefits

• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Language

• English (Required)

Preferred

• Experience in HVAC, construction, or field-service industries
• Experience supporting technicians or multi-location teams.