Operations Coordinator

kidsu; Calgary; On-site; CAD 42,000 - 56,000; Full time

Job summary

Fueling Brains Academy is seeking an organized and proactive Operations Coordinator to support Calgary childcare centres. You will handle licensing documentation, staff scheduling, and operational workflows across multiple campuses.

The role emphasizes collaboration with Directors and leadership to ensure compliance with Alberta licensing and to drive efficient centre operations. A junior-level position with growth opportunities in childcare operations.

Qualifications

• Alberta ECE Level 3 is an asset but not required.
• Knowledge of Alberta childcare licensing requirements is preferred.
• Hands-on experience in a licensed childcare environment.

Responsibilities

• Support Calgary centres with day-to-day operational needs.
• Assist with licensing investigations, documentation, follow-ups, and items.
• Help ensure centres stay aligned with Alberta licensing requirements.
• Create and maintain plans, reports, trackers, templates, and documents.
• Keep shared drives and records organized and up to date.
• Support staff scheduling and operational follow-ups.
• Track action items and deadlines; ensure commitments are met.
• Visit centres across Calgary for operational support as needed.
• Provide Centre Director coverage when required.
• Coordinate PD days, trainings, meetings, and larger events.
• Support projects across campuses and identify next steps.

Skills

Organizational skills

Documentation & reporting

Time management

Proactive mindset

Communication (written & verbal)

Cross-team collaboration

Travel between campuses

Education

Alberta ECE Level 3 asset

Job description

THE OPPORTUNITY:

Are you an Early Childhood Educator who is highly organized, takes initiative, and is ready to grow your career beyond the classroom?

Fueling Brains Academies is looking for a proactive and dependable Operations Coordinator to support our childcare centres across Calgary. This is a junior-level opportunity for someone who understands the day-to-day realities of childcare, has a good understanding of Alberta licensing requirements, and enjoys keeping things organized and moving forward.

In this role, you’ll work closely with our leadership team and Centre Directors, supporting everything from licensing and documentation to staffing, scheduling, projects, training, and centre operations.

If you’re someone who naturally follows up, takes ownership, enjoys solving problems, and is always willing to lend an extra hand, this could be a great next step in your childcare career.

WHAT YOU’LL DO:

• Support our Calgary centres with day-to-day operational needs
• Assist with licensing investigations, documentation, follow-ups, and action items
• Help ensure centres remain organized and aligned with Alberta childcare licensing requirements
• Create and maintain plans, reports, trackers, templates, and operational documents
• Keep shared drives, records, and documentation organized and up to date
• Support staff scheduling, staffing coordination, and operational follow-ups
• Track action items and help ensure deadlines and commitments are followed through
• Visit centres across Calgary when additional operational support is required
• Step in to provide Centre Director coverage when needed
• Help coordinate Professional Development (PD) Days, training sessions, meetings, and larger events
• Support projects and initiatives across multiple campuses
• Work closely with Centre Directors and leadership to identify gaps, coordinate next steps, and keep priorities moving forward

WHAT YOU BRING:

• Alberta Early Childhood Educator certification (Level 3) is considered an asset but is not required.
• Knowledge or experience with Alberta childcare licensing requirements, compliance, and/or licensed childcare operations is strongly preferred.
• Hands‑on experience working within a licensed childcare environment
• Experience or exposure to licensing, compliance, childcare operations, administration, or leadership responsibilities is an asset
• Strong organizational skills and attention to detail
• Confidence working with reports, trackers, schedules, documentation, and shared files
• Strong written and verbal communication skills
• Ability to manage multiple priorities and follow through on deadlines
• A proactive mindset and willingness to take ownership of tasks
• Ability to work independently while collaborating with Centre Directors and other teams
• Flexibility to travel between Fueling Brains Academy locations across Calgary as required

WHY THIS ROLE?

This is an opportunity to take your childcare experience in a new direction while continuing to make an impact across our centres. You’ll gain exposure to different areas of childcare operations, work alongside experienced leaders, and support multiple campuses while developing your operational and leadership skills.

If you’re ready to learn, take on new challenges, and become a trusted extra set of hands for our operations team, we’d love to hear from you!

We thank all applicants for their interest. Please note that only those applicants selected for further consideration will be contacted.

Fueling Brains Academy is an equal opportunity workplace, and we are committed to building and fostering an environment where our employees feel included, valued, and heard. We believe that a strong focus and commitment to diversity and inclusion enables us to truly make early childhood education an enabler for wide-reaching change. We strongly encourage applications from Indigenous peoples, racialized people, people with disabilities, people from gender and sexually diverse communities, and/or people with intersectional identities.