Calgary Childcare Operations & Licensing Coordinator

Fueling Brains & Academies; Calgary; On-site; CAD 42,000 - 54,000; Full time

Job summary

Fueling Brains Academy in Calgary seeks a junior-level Operations Coordinator to support our childcare centres with licensing, documentation, staffing, and daily operations. This role requires initiative, strong organization, and the ability to travel between campuses as needed.

You will work closely with Centre Directors and the leadership team to maintain compliant records, develop templates and trackers, and keep projects moving forward across multiple locations.

Qualifications

• Strong organizational skills and attention to detail.
• Experience with licensing, documentation, and compliance in licensed childcare.
• Ability to manage multiple priorities and follow deadlines.

Responsibilities

• Support Calgary centres with day-to-day operational needs.
• Assist with licensing investigations, documentation, follow-ups, and action items.
• Help ensure centres remain organized and compliant with Alberta licensing requirements.
• Create and maintain plans, reports, trackers, templates, and operational documents.
• Maintain shared drives, records, and documentation up to date.
• Support staff scheduling, staffing coordination, and follow-ups.
• Track action items and ensure deadlines are met.
• Visit centres across Calgary for operational support as needed.
• Provide Centre Director coverage when required.
• Coordinate PD Days, training sessions, meetings, and events.
• Support projects across multiple campuses.
• Collaborate with Centre Directors to identify gaps and plan next steps.

Skills

Organization

Documentation

Communication

Scheduling

Project coordination

Tools

Excel

Job description

Fueling Brains Academy in Calgary seeks a junior-level Operations Coordinator to support our childcare centres with licensing, documentation, staffing, and daily operations. This role requires initiative, strong organization, and the ability to travel between campuses as needed.

You will work closely with Centre Directors and the leadership team to maintain compliant records, develop templates and trackers, and keep projects moving forward across multiple locations.