Operations Coordinator

Fueling Brains & Academies; Calgary; On-site; CAD 42,000 - 54,000; Full time

Job summary

Fueling Brains Academy in Calgary seeks a junior-level Operations Coordinator to support our childcare centres with licensing, documentation, staffing, and daily operations. This role requires initiative, strong organization, and the ability to travel between campuses as needed.

You will work closely with Centre Directors and the leadership team to maintain compliant records, develop templates and trackers, and keep projects moving forward across multiple locations.

Qualifications

• Strong organizational skills and attention to detail.
• Experience with licensing, documentation, and compliance in licensed childcare.
• Ability to manage multiple priorities and follow deadlines.

Responsibilities

• Support Calgary centres with day-to-day operational needs.
• Assist with licensing investigations, documentation, follow-ups, and action items.
• Help ensure centres remain organized and compliant with Alberta licensing requirements.
• Create and maintain plans, reports, trackers, templates, and operational documents.
• Maintain shared drives, records, and documentation up to date.
• Support staff scheduling, staffing coordination, and follow-ups.
• Track action items and ensure deadlines are met.
• Visit centres across Calgary for operational support as needed.
• Provide Centre Director coverage when required.
• Coordinate PD Days, training sessions, meetings, and events.
• Support projects across multiple campuses.
• Collaborate with Centre Directors to identify gaps and plan next steps.

Skills

Organization

Documentation

Communication

Scheduling

Project coordination

Tools

Excel

Job description

The Opportunity

Are you a Level 3 Early Childhood Educator who is highly organized, takes initiative, and is ready to grow your career beyond the classroom? Fueling Brains Academies is looking for a proactive and dependable Operations Coordinator to support our childcare centres across Calgary. This is a junior-level opportunity for someone who understands the day-to-day realities of childcare, has a good understanding of Alberta licensing requirements, and enjoys keeping things organized and moving forward. In this role, you’ll work closely with our leadership team and Centre Directors, supporting everything from licensing and documentation to staffing, scheduling, projects, training, and centre operations. If you’re someone who naturally follows up, takes ownership, enjoys solving problems, and is always willing to lend an extra hand, this could be a great next step in your childcare career.

What You’ll Do

• Support our Calgary centres with day-to-day operational needs
• Assist with licensing investigations, documentation, follow-ups, and action items
• Help ensure centres remain organized and aligned with Alberta childcare licensing requirements
• Create and maintain plans, reports, trackers, templates, and operational documents
• Keep shared drives, records, and documentation organized and up to date
• Support staff scheduling, staffing coordination, and operational follow-ups
• Track action items and help ensure deadlines and commitments are followed through
• Visit centres across Calgary when additional operational support is required
• Step in to provide Centre Director coverage when needed
• Help coordinate Professional Development (PD) Days, training sessions, meetings, and larger events
• Support projects and initiatives across multiple campuses
• Work closely with Centre Directors and leadership to identify gaps, coordinate next steps, and keep priorities moving forward

What You Bring

• Alberta Early Childhood Educator certification (Level 3) is considered an asset but is not required.
• Knowledge or experience with Alberta childcare licensing requirements, compliance, and/or licensed childcare operations is strongly preferred.
• Hands-on experience working within a licensed childcare environment
• Experience or exposure to licensing, compliance, childcare operations, administration, or leadership responsibilities is an asset
• Strong organizational skills and attention to detail
• Confidence working with reports, trackers, schedules, documentation, and shared files
• Strong written and verbal communication skills
• Ability to manage multiple priorities and follow through on deadlines
• A proactive mindset and willingness to take ownership of tasks
• Ability to work independently while collaborating with Centre Directors and other teams
• Flexibility to travel between Fueling Brains Academy locations across Calgary as required

WHY THIS ROLE?

This is an opportunity to take your childcare experience in a new direction while continuing to make an impact across our centres. You’ll gain exposure to different areas of childcare operations, work alongside experienced leaders, and support multiple campuses while developing your operational and leadership skills.

If you’re ready to learn, take on new challenges, and become a trusted extra set of hands for our operations team, we’d love to hear from you! We thank all applicants for their interest. Please note that only those applicants selected for further consideration will be contacted.

Fueling Brains Academy is an equal opportunity workplace, and we are committed to building and fostering an environment where our employees feel included, valued, and heard. We believe that a strong focus and commitment to diversity and inclusion enables us to truly make early childhood education an enabler for wide-reaching change. We strongly encourage applications from Indigenous peoples, racialized people, people with disabilities, people from gender and sexually diverse communities, and/or people with intersectional identities.