Operations Coordinator

Promise Robotics; Calgary; On-site; CAD 50,000 - 90,000; Full time

Job summary

An innovative company is seeking an Operations Coordinator to lead health and safety initiatives at a cutting-edge robotic homebuilding facility. This role involves managing compliance with health and safety regulations, overseeing facility operations, and ensuring a smooth work environment. The ideal candidate will have a strong background in health and safety, excellent organizational skills, and the ability to work independently and collaboratively. Join a forward-thinking team dedicated to transforming the construction industry while promoting a safe and efficient workplace.

Qualifications

• 2-5 years of experience in HSE, facilities, or manufacturing operations.
• Strong knowledge of Occupational Health & Safety Act and regulations.

Responsibilities

• Manage health & safety initiatives and ensure compliance with regulations.
• Coordinate office activities and maintain a customer-ready environment.
• Oversee facility management and conduct regular inspections.

Skills

Organizational Skills

Communication Skills

Problem-Solving Skills

Time Management

Health & Safety Knowledge

Interpersonal Skills

Education

Post-secondary in Health & Safety or Administration

Tools

MS Office Suite

Job description

We’re excited to launch a new state-of-the-art robotic homebuilding plant in partnership with several large homebuilders within the Greater Calgary Region. Powered by Promise Robotics' transformative production lines for timber-based panelized construction, the new plant enables our group of homebuilding partners to significantly increase the capacity and speed of home production within the fast-growing region of Calgary, AB.

We’re looking for an Operations Coordinator to join our team to help with leading our health & Safety initiatives, shipping & receiving and general facilities management for our Calgary location. This role will be the main point of contact for the facility and involves ensuring the efficient operation and maintenance of our Calgary facility including managing and updating health & Safety policies/procedures, administrative tasks, coordinating office activities such as preparing for customer visits, and supporting the team to ensure a smooth and efficient work environment.

What you'll do:

• Own the administration & maintenance of our H&S platform company wide. Ensuring everyone is up to date with training by doing regular audits and assigning training as required.
• Work with our Health & Safety Consultant to ensure all policies and procedures are kept updated.
• Ensure compliance with health, safety, and environmental regulations. Maintaining an up-to-date H&S employee board in the plant.
• Conduct regular inspections and audits of facility to identify hazards and implement corrective actions.
• Oversee the security and emergency preparedness of the facility. Perform ad hoc drills as required for compliance.
• Assist with HR-related tasks such as onboarding new employees by assisting with orientation, conducting the health & safety presentation and touring the new employee.
• Coordinate office activities, including meetings, events, and appointments.
• Maintain a customer-ready state in the office and factory space.
• Greet visitors and contact appropriate staff as needed.
• Purchase products and materials required for projects and engineering.
• Maintain office supplies and equipment to ensure proper functioning.
• Oversee facility management including managing key fob access, planning and management of plant and office maintenance programs, preventive maintenance, and repairs.
• Maintain accurate records and documentation related to facility management.
• Ensure contractors working in our facility have completed all requisite documentation.
• Contact for construction related warranty calls, and coordinate resolution with Offsite Construction Manager.
• Other duties as assigned.
  
  

What you'll need to succeed:

• Post secondary in Health & Safety, Administration, or related program is an asset.
• 2-5 years equivalent combination of education and experience in HSE, facilities, and/or manufacturing operations related to facilities and/or HSE.
• Strong knowledge of the Occupational Health & Safety Act and other governing body regulations; proven experience building and executing on a successful Health & Safety strategy.
• Excellent organizational and time management skills.
• Strong communication and interpersonal abilities.
• Proficiency in office software and equipment, including MS Office Suite.
• Attention to detail and problem-solving skills.
• Valid CPR and First Aid certifications is an asset.
• Ability to work independently and collaboratively as part of a team.
• Proven experience in office/facilities management or a related role.
• Good understanding of health, safety, and environmental regulations.
• Ability to prioritize tasks and manage multiple projects simultaneously.
• Flexibility to respond to emergencies and work outside of regular hours when needed.
  
  

We are proud to be an equal-opportunity workplace. We are committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, and gender identity.