Operations Coordinator

BluEarth Renewables; Calgary; On-site; CAD 50,000 - 80,000; Full time

Job summary

An established industry player is seeking a detail-oriented administrative professional to support procurement and vendor coordination. This role involves managing purchase orders, ensuring accurate invoice processing, and providing essential accounting support. You will thrive in a fast-paced environment, collaborating with cross-functional teams to ensure operational excellence. If you are self-motivated, organized, and eager to contribute to a dynamic team in the renewable energy sector, this opportunity is perfect for you. Join a company dedicated to sustainable practices and make a meaningful impact in your career.

Qualifications

• 3-5 years in an administrative support role in a fast-paced environment.
• Experience with purchase orders and invoice processing, ideally in NetSuite.

Responsibilities

• Manage purchase orders and vendor invoices ensuring accuracy.
• Support budget tracking and prepare payment requisitions.

Skills

Administrative Support

Vendor Coordination

Invoice Processing

Contract Management

Data Reporting

Education

Post-secondary education in business administration

Additional coursework in procurement

Tools

Microsoft Office Suite

NetSuite ERP

Agiloft

Job description

Accountabilities And Duties

Procurement & Vendor Coordination

• Issue, manage, and administer all operations purchase orders, ensuring vendor invoices align with purchase order details.
• Coordinate the vendor qualification process, including collecting forms, credit applications, safety documentation, and other vendor requirements to support the purchase order process.
• Coordinate internal review and basic negotiation of vendor terms and conditions for operations-related purchase orders.
  
  

Accounting Support

• Work closely with BluEarth’s accounting team to process procurement activities in accordance with BluEarth’s accounting and asset management policies.
• Review and follow up on vendor invoices to ensure accuracy and appropriate billing.
• Prepare and submit payment requisitions for contractual payments.
• Support budget tracking and reconciliation activities.
• Prepare quarterly accruals of unbilled goods and services.
  
  

Contract & Compliance Administration

• Track contractual commitments in BluEarth’s contract lifecycle management system (Agiloft).
• Provide contract administration and file management support for operations.
• Support registry and certification of environmental attributes and related products.
  
  

Data, Reporting & Performance Monitoring

• Support accuracy reviews of facility performance data, including production, downtime/outages, and availability, to ensure high quality reporting and documentation.
• Compile monthly, quarterly, and annual actuals for review and submission to the accounting team (including generation, production, availability, and outage data).
• Support ad hoc reporting and information requests as required.
  
  

Administrative Support

• Provide inventory tracking assistance for operational facilities.
• Provide general administrative support to the Operations Planning & Administration team.
  
  

Education

• Post-secondary education in business administration or accounting (degree, diploma, or certificate level).
• Additional coursework or training in procurement, accounting, or data systems is a plus.
  
  

Experience

• Three to five years of experience in an administrative support role, ideally within a fast-paced, multi-entity environment.
• Hands-on experience with purchase orders and invoice processing, ideally within a NetSuite ERP system.
• Familiarity with contract management, vendor qualification, and basic negotiations.
• Background in operations environments, preferably in the renewable energy sector.
• Experienced in supporting accounting processes such as invoicing, accruals, and reconciliation.
  
  

Technical Skills

• Proficient with:
• Microsoft Office Suite (especially Excel and Word)
• ERP systems like NetSuite
• Contract lifecycle systems like Agiloft
  

Core Competencies

• Highly detail-oriented and organized; thrives on accuracy.
• Able to prioritize and juggle multiple tasks and deadlines with limited supervision.
• Strong communicator — both written and verbal — comfortable working cross-functionally with teams.
• Takes initiative; self-motivated and eager to contribute to the team’s success.
• Comfortable switching gears quickly and working under pressure.
• Demonstrates professionalism, trustworthiness, and a high degree of discretion
  
  

Job Requirements

• Ability to work outside of regular business hours, when required; and
• Legally entitled to work in Canada.