Operations Associate

TDS Personnel; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A boutique investment management firm seeks an Operations Associate in Toronto to support operational functions. Responsibilities include portfolio management, trade administration, data management, and quality assurance. Ideal candidates will possess strong organizational skills, a keen attention to detail, and knowledge of the investment industry.

Qualifications

• Strong knowledge of the investment industry and compliance requirements.
• Exceptional organizational skills with ability to manage deadlines.
• Experience with Portfolio Management and CRM systems, especially Infinite Harmony PM.

Responsibilities

• Assist in processing transactions and maintaining client data.
• Produce scheduled reports for internal and external audiences.
• Perform data reconciliations and identify inconsistencies.

Skills

Organizational skills

Attention to detail

Communication

Mathematical skills

Tools

Microsoft Excel

Bloomberg

Job description

Our client, a boutique investment management firm, requires an Operations Associate to join their team. As an integral member of the operations team, the Operations Associate will work collaboratively to support the day-to-day operational functions of the business. This includes responsibilities in portfolio management, pooled fund administration, trade administration, and reporting.

The Operations Associate will develop a deep understanding of the company’s workflows and processes, particularly how they interact with client portfolios. This role shares responsibility for the smooth functioning of systems, as well as the accuracy and completeness of data. Additionally, the Operations Associate will contribute to routine tasks and general operational functions within the office environment.

Responsibilities:

1. Portfolio and Pooled Fund Administration

• Assist with processing transactions for both segregated and pooled clients
• Coordinate and monitor scheduled and mandatory transactions (e.g., RIF, RSP, TFSA)
• Support the maintenance of client, mandate, account, and security data across all systems
• Oversee the reconciliation process and loading of daily data feeds
• Participate in the fund valuation process

Trade and Transaction Processing

• Assist with the creation and processing of equity and fixed income trades, as well as pooled fund unit transactions
• Support members of the investment team in managing trade blotters

Data Management and Reporting

• Produce scheduled and ad hoc reports for internal and external audiences
• Maintain the accuracy and completeness of report data
• Understand data flows between internal systems and external parties
• Assist with periodic reporting processes, including quarterly client statements
• Process and deliver client reporting, including both company and custodian statements

Oversight and Quality Assurance

• Perform reconciliations and diagnostics on internally created and externally sourced data
• Identify and resolve issues related to incorrect or inconsistent data using knowledge of clients, accounts, and company systems

Qualifications:

• Strong knowledge of the investment industry, including relevant regulatory and compliance requirements
• Solid understanding of investment concepts, analytics, and investment administration
• Exceptional organizational skills with the ability to manage deadlines and conflicting demands
• High attention to detail and sound judgment to ensure accuracy
• Effective communication and interpersonal skills; works well with all levels of staff and clients
• Willingness to engage in a range of tasks and responsibilities — a hands-on, proactive approach
• Ability to identify opportunities for improving efficiency, accuracy, and risk control
• Comfortable working under pressure and focused on delivering results
• Strong mathematical skills and proficiency in Microsoft Excel and Bloomberg
• Experience with Portfolio Management and CRM systems is a strong asset — specifically, hands-on experience with the Infinite Harmony PM system is highly valued

To apply, upload your resume and complete the required information in the “Apply For The Job” section located to the right of the posting. Alternatively, quote the position title and email your resume to: Kendra; [e-mail]

If you are already registered with TDS Personnel, please contact your Consultant.

TDS Personnel is an equal opportunity employer and is committed to providing employment in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Accommodations within reason due to a disability or medical need are available on request for candidates taking part in the recruitment process.