Operations Administrator: Data & Process Improvement

Killam Apartment REIT; Fredericton; On-site; CAD 44,000 - 50,000; Full time

Benefits offered by this job

Health & dental plan

Employee unit purchase plan

Training & development

Employee and Family Assistance program

Job summary

Killam Apartment REIT in Fredericton, NB is seeking an Operations Administrator to support our Operations team across Saint John and Fredericton. The role is based in Fredericton and involves handling administrative duties for maintenance, purchasing, and reporting.

You will manage purchase orders, track work orders, assist with insurance and pricing follow-up, and help prepare performance reports. A strong admin background and Excel/Office skills are essential.

Qualifications

• Minimum 2 years of administrative experience.
• Advanced proficiency with Microsoft Office and Excel.
• Strong communication skills and ability to work independently.
• Experience in property management or supporting maintenance teams is an asset.
• Knowledge of Yardi or similar property management software is an asset.

Responsibilities

• Answer and redirect maintenance calls promptly.
• Create and manage purchase orders, change orders and PPE orders.
• Monitor work orders, CAPEX requests and invoicing.
• Track vehicle servicing, fleet management and elevator maintenance.
• Process staff mileage submissions and spend coding.
• Assist with insurance claims and contract pricing follow-up.
• Schedule meetings, prepare agendas and take minutes.
• Develop spreadsheets and performance tracking tools.
• Collect data to support staffing business cases.
• Support regional operations and onboarding as needed.

Skills

Administrative experience

Excel proficiency

MS Office

Communication skills

Tools

Yardi

Job description

Killam Apartment REIT in Fredericton, NB is seeking an Operations Administrator to support our Operations team across Saint John and Fredericton. The role is based in Fredericton and involves handling administrative duties for maintenance, purchasing, and reporting.

You will manage purchase orders, track work orders, assist with insurance and pricing follow-up, and help prepare performance reports. A strong admin background and Excel/Office skills are essential.