Operations Administrator

Mosaic Forest Management Corporation; Nanaimo; On-site; CAD 50,000 - 62,000; Full time

Benefits offered by this job

Annual bonus

Benefits package

Pension plan

Paid vacation

Remote work 1 day/week

Professional development

Job summary

Mosaic Forest Management Corporation invites you to join our Nanaimo office as an Operations Administrator. You will support operations and the finance team by overseeing contracts, invoicing, and procurement activities in a collaborative environment.

The role requires at least two years of administrative experience, strong attention to detail, and excellent communication skills. We offer a competitive compensation package, remote work flexibility up to one day per week, and a comprehensive

Qualifications

• Post secondary education or equivalent related field.
• 2+ years of administrative office experience or contract administration.
• Strong attention to detail and analytical skills.
• Strong verbal, written and interpersonal communication skills.
• Microsoft Office and Adobe PDF skills will be considered an asset.
• Proficiency in operations systems such as Microsoft Dynamics AX, 3Log LIMS and Cobblestone.
• Forestry and/or Accounting experience will be considered an asset.

Responsibilities

• Utilize company applications to manage contracts and oversee their complete execution;
• Manage vendor holdbacks and ensure proper accounting;
• Handle insurance requests, WSBC, and interactions with external parties;
• Account for road construction activities and create internal invoices and road metrics;
• Create and maintain Log Inventory Management System (LIMS) contracts;
• Generate invoices using accounting software or templates;
• Support annual audit and ad hoc operations reporting requests and maintaining financial system accounts related to contractor holdbacks and advances;

Skills

Administrative coordination

Attention to detail

Communication skills

Data entry

Microsoft Office

Dynamics AX

LIMS/Cobblestone

Education

Post-secondary education in related field

Tools

Microsoft Dynamics AX

3Log LIMS

Cobblestone

Adobe PDF

Job description

Explore A Career At Mosaic
Mosaic is a diversified, 100% Canadian-owned land solutions company focused on long-term value creation from private forest lands and public forest tenures. Through an integrated, multi-use approach, Mosaic manages its land base across sustainable forestry, renewable energy, watershed services, recreation, real estate and carbon programs, bringing together innovation and stewardship to strengthen economic performance and environmental resilience. By aligning these complementary uses within a single land portfolio, Mosaic builds lasting value while helping shape the future of sustainable land management. Learn more at MosaicForests.com.

The Opportunity Mosaic is seeking an Operations Administrator to work out of our Nanaimo office on Vancouver Island, British Columbia.

The Role Reporting to the Operations Accounting Manager, the Operations Administrator will support operations and the finance team by overseeing contract administration and daily load production accuracy, completeness, and associated pay. Specific responsibilities include but are not limited to:

• Utilize company applications to manage contracts and oversee their complete execution;
• Manage vendor holdbacks and ensure proper accounting;
• Handle insurance requests, WSBC, and interactions with external parties;
• Account for road construction activities and create internal invoices and road metrics;
• Create and maintain Log Inventory Management System (LIMS) contracts;
• Generate invoices using accounting software or templates;
• Support annual audit and ad hoc operations reporting requests and maintaining financial system accounts related to contractor holdbacks and advances; and

What We’re Seeking:

• Post Secondary education in a related field or equivalent;
• 2 + years of administrative office experience, data entry or contract administration experience;
• Strong attention to detail and analytical skills;
• Strong verbal, written and interpersonal communication skills;
• Microsoft Office and Adobe PDF skills will be considered an asset;
• Proficiency in operations systems, such as Microsoft Dynamics AX, 3Log LIMS and Cobblestone, will be considered an asset; and
• Forestry and/or Accounting experience will be considered an asset.

Mosaic values diversity and recognizes that talent comes in many forms. Even if you don’t meet every qualification, we encourage you to apply. We’re eager to learn about your unique knowledge, skills and experiences.

What You Get
We are proud of our highly collaborative, respectful, and innovative work environment. Our employees are empowered with high levels of role autonomy and the ability to make decisions and lead change.

At Mosaic, we believe in rewarding our employees with a comprehensive and competitive package that reflects the value they bring to our team. Here's a glimpse of what you can expect when you join us:

• Competitive compensation that matches your skills and experience.
• Annual bonus tied to both individual and company performance, recognizing your contributions to our success.
• Employer-paid premiums for a robust benefits package to support your wellness.
• Company-funded defined contribution pension plan to help secure your future.
• Generous paid vacation program, to recharge and relax.
• Up to one day per week of remote work, subject to role requirements and leader approval.
• We also offer various additional benefits and programs, including maternity and parental leave EI top-ups, opportunities for continuing education and professional development.

All programs and benefits are subject to change.

Compensation
The annual salary range for this position is $50,00 to $62,000. Individual compensation is commensurate with skill, relevant experience, and education.

At Mosaic, we believe in creating a workplace where everyone feels they belong and can contribute their whole, authentic selves to help us achieve our strategic goals. We’re proud to be an Employer Partner of the Canadian Centre for Diversity and Inclusion and we are dedicated to fostering an inclusive environment that values diversity and promotes equity.