Operations Administrator

The Job Resource Centre; Lake Louise; On-site; CAD 42,000 - 52,000; Full time

Job summary

The Job Resource Centre is seeking an Operations Administrator at the Lake Louise area. The role involves front desk reception, meeting coordination, and comprehensive administrative support for the Operations department throughout winter busy periods.

You will handle data entry, reporting, CMMS administration, and documentation for Parks Canada submissions and risk management processes. The position requires strong organizational skills and reliability in a high-pace environment.

Responsibilities

• Phone reception, front desk greeting duties & radio communication
• Attend management meetings, take and distribute minutes
• Manage vehicle accident reports, driver’s lists and supporting documentation, fuel cards, snowmobile & quad exams, helmet and ski/snowboard compliance, locker rooms, third party contractor agreements, winter staff vouchers, building permits, purchase orders, payment requests, vehicle passes, and assist with other operations administrative tasks as required
• Prepare weekly reports, project and data tracking tools, phone and radio lists
• Administration including development and distribution checklists, charts, templates and correspondence
• Efficiently organize the Operations’ department paper and digital documents & records
• Maintenance of office area, scheduling of a cleaner for the operations Office area and re-stocking office cleaning supplies
• Occasionally coordinate tasks for light duty employees
• Maintain good inter-departmental relations and communication
• Occasionally provide transportation for guests; Skoki Runs, Injured Guests, or Upper Mountain Evacuations (Valid Class 4 License is an asset)
• Write/Update Policies and Procedures as necessary
• Manage reports, users, missing alert notifications, train, teach, and troubleshoot our Risk Management Program – Edge Auditor
• Provide Back-up support to other departments throughout winter busy periods
• Data Entry and administration of the Computerized Maintenance Management Software (CMMS)
• Assist Project Managers with the preparation of project documentation including, Parks Canada submissions, project cost tracking, contractor required documentation
• Summer Dispatch: daily radio communication for lift opening and closing, extreme weather, wildlife monitoring and all other urgent/emergency situations
• Daily reporting in Edge Auditor, keeping track of wildlife in spreadsheets
• Ability to prioritize duties, keen attention to detail, and teamwork with managers is vital
• Accident legal paperwork and patient transport
• Back up support for Dispatch in winter

Job description

Job Responsibilities:

• Phone reception, front desk greeting duties & radio communication
• Attend management meetings, take and distribute minutes
• Manage vehicle accident reports, driver’s list and supporting documentation, fuel cards, snowmobile & quad exams, helmet and ski/snowboard compliance, locker rooms, third party contractor agreements, winter staff vouchers, building permits, purchase orders, payment requests, vehicle passes, and assist with other operations administrative tasks as required
• Prepare weekly reports, project and data tracking tools, phone and radio lists
• Administration including development and distribution checklists, charts, templates and correspondence
• Efficiently organize the Operations’ department paper and digital documents & records
• Maintenance of office area, scheduling of a cleaner for the operations Office area and re-stocking office cleaning supplies
• Occasionally coordinate tasks for light duty employees
• Maintain good inter-departmental relations and communication
• Occasionally provide transportation for guests; Skoki Runs, Injured Guests, or Upper Mountain Evacuations (Valid Class 4 License is an asset)
• Write/Update Policies and Procedures as necessary
• Manage reports, users, missing alert notifications, train, teach, and troubleshoot our Risk Management Program – Edge Auditor
• Provide Back-up support to other departments throughout winter busy periods
• Data Entry and administration of the Computerized Maintenance Management Software (CMMS)
• Assist Project Managers with the preparation of project documentation including, Parks Canada submissions, project cost tracking, contractor required documentation
• Summer Dispatch: daily radio communication for lift opening and closing, extreme weather, wildlife monitoring and all other urgent/emergency situations
• Daily reporting in Edge Auditor, keeping track of wildlife in spreadsheets
• Ability to prioritize duties, keen attention to detail, and teamwork with managers is vital
• Accident legal paperwork and patient transport
• Back up support for Dispatch in winter