Operations Administrative Assistant — Hybrid Role

NAIT (Northern Alberta Institute of Technology); Edmonton; Hybrid; CAD 53,000 - 68,000; Full time

Benefits offered by this job

Comprehensive benefits package

Paid time off between Christmas and NY

Flexible/hybrid work arrangements

Job summary

NAIT (Northern Alberta Institute of Technology) in Edmonton is seeking an Administrative Support V to assist the Associate Dean with finance, scheduling, HR, contracts, and payroll. The role includes coordinating meetings, reporting student numbers, and supporting program operations across departments.

The position requires a high school diploma or equivalent and a related post-secondary credential, plus at least three years of related experience.

Qualifications

• High school diploma or equivalent.
• Related post-secondary certificate or diploma.
• Minimum of three years related experience.
• Equivalencies may be considered.

Responsibilities

• Assists the Associate Dean with operational activities in finance, scheduling, HR, contracts, payroll, attendance management.
• Coordinates and collaborates with administrative professionals on efficiencies in support of department and school activities.
• Gathers and reports student numbers to ensure targets are met through admissions.
• Assists with development and implementation of marketing, recruitment, and retention strategies.
• Assists with HR recruitment, employment, performance, and orientation of personnel.
• Prepares operating and capital resources for the department.
• Monitors department incomes and expenditure budgets.
• Supports new staff members with orientation, key requisitions, and office spaces.
• Coordinates meetings including agendas, notices, and minutes; manages Associate Dean calendars.
• Researches and prepares various forms of information.
• Prepares reports and tracks information.
• Supports all portfolio programs, staff, and students.
• Supports facility operations related to program delivery.

Skills

Interpersonal communication

Organizational skills

Budget awareness

Student administration systems

Policy awareness

Education

High school diploma or equivalent

Related post-secondary certificate or diploma

Tools

MS Office Suite

Job description

NAIT (Northern Alberta Institute of Technology) in Edmonton is seeking an Administrative Support V to assist the Associate Dean with finance, scheduling, HR, contracts, and payroll. The role includes coordinating meetings, reporting student numbers, and supporting program operations across departments.

The position requires a high school diploma or equivalent and a related post-secondary credential, plus at least three years of related experience.