Operations Administrative Assistant

PERMA-PIPE; Camrose; On-site; CAD 50,000 - 65,000; Full time

Job summary

A global leader in engineered piping solutions is seeking an Operations Administrative Assistant in Camrose, Alberta. The successful candidate will support production, procurement, and shipping activities while ensuring accurate documentation and data entry. Candidates should have 1-3 years of relevant experience and skills in ERP systems and Excel. This in-office position offers health benefits, dental care, and a robust working environment focused on quality and detail.

Benefits

Dental care

Vision care

Extended health care

Life insurance

Disability insurance

Employee assistance program

RRSP matching program

Qualifications

• 1-3 years of experience in production support or manufacturing.
• Experience in inventory control or materials management.
• Administrative roles involving ERP systems.

Responsibilities

• Print daily barcode labels for production and shipping.
• Enter weekly material costing into production workbook.
• Enter purchase requisitions into Visual ERP accurately.

Skills

Attention to detail

Communication skills

Organizational skills

Proficiency in Excel

Ability to work independently

Cross-functional coordination

Education

High school diploma

Post-secondary education in business or related field

Tools

Visual ERP

PIMS

Job description

Operations Administrative Assistant

We’re looking for an Operations Administrative Assistant to be a part of our growing Canadian (AB & ON) team. The role plays a key role in supporting production, costing, procurement, and shipping activities. This position is responsible for accurate data entry, inventory and materials tracking, maintaining operational documentation, and supporting smooth workflow across multiple departments. The ideal candidate is detail‑oriented, organized, and comfortable working in a fast‑paced manufacturing environment.

The role is situated in Camrose, AB and is an in‑office role, not remote.

ESSENTIAL JOB FUNCTIONS

Production & Labeling Support

• Print daily barcode labels for production and shipping needs.
• Ensure labeling accuracy and availability for all production lines.

Data Entry & Production Tracking

• Enter weekly material costing into the production workbook.
• Input daily production data into the production sheet.
• Retrieve order information from PIMS and enter it accurately into the workbook.
• Verify all data entries for accuracy and report discrepancies to supervisors.
• Review and correct double tallies as required.

Procurement & Administrative Responsibilities

• Enter purchase requisitions into Visual ERP, ensuring accuracy, completeness, and timely approval.
• Maintain production, costing, and procurement documentation.
• Support cross‑functional communication between Production, Procurement, Shipping, and Inventory teams.

QUALIFICATIONS & REQUIREMENTS

Education

• High school diploma required.
• Post‑secondary education in business, supply chain, or a related field is considered an asset.

Experience

• 1–3 years of experience in production support or manufacturing.
• Experience in inventory control or materials management.
• Planning & scheduling support experience.
• Administrative or data‑entry roles involving ERP systems.
• Familiarity with ERP systems (Visual, PIMS, or similar).
• Experience with Bills of Materials, work orders, or production documentation.
• Strong proficiency with Excel or spreadsheet‑based work.
• Cross‑functional coordination experience.

Skills & Competencies

• Strong attention to detail and accuracy in data entry.
• Ability to learn and use internal systems such as Visual and PIMS.
• Excellent communication and organizational skills.
• Ability to work independently and collaboratively with multiple teams.
• Intermediate Excel skills or willingness to learn.

Physical Demands

• Sitting, standing, and walking for extended periods between office and production areas.
• Use of required PPE (safety glasses, hearing protection, steel‑toed footwear) when entering production spaces.
• Occasional bending, reaching, and lifting up to 20–30 lbs.

Mental Demands

• Must handle diverse work tasks daily.
• Ability to resolve issues, manage conflict, and make decisions under pressure.
• Must interact effectively with employees at all levels of the organization.

Working Conditions

• Frequent movement between office, production floor, and inventory locations.
• Exposure to manufacturing environments requiring PPE.
• Fast‑paced operations requiring adaptability and attention to detail.

BENEFITS

• Dental care
• Vision care
• Extended health care
• Life insurance
• Disability insurance
• Employee assistance program
• RRSP matching program

PERMA-PIPE International Holdings, Inc. (NASDAQ: PPIH) is a global leader in engineered piping solutions, specializing in insulation systems, containment, anti‑corrosion coatings, custom fabrication, leak detection, engineering support, field service, and logistics. We have ten production facilities worldwide and are certified under ISO 9001, ISO 1401, and ISO 4501.

PERMA-PIPE is an Equal Opportunity Employer (EEO), providing fair employment without regard to race, color, religion, gender, national origin, age, disability, veteran status, or genetic information.