Operations & Administration Coordinator — Logistics & Scheduling

Miratech; Plympton-Wyoming; Presencial; CAD 40.000 - 60.000; Jornada completa

Descripción de la vacante

Our client, Miratech, is seeking an organized Operations & Administration Coordinator to support daily site activities west of Strathroy, ON. The role focuses on coordinating shipment records, workforce administration, and maintaining documentation across internal teams, suppliers, and customers.

The ideal candidate will have 2+ years in administrative/ops support, strong data entry and invoicing experience, excellent communication, and proven multitasking ability in a fast-paced setting.

Formación

• 2+ years in an administrative, logistics, operations support, or office coordination role.
• Experience with data entry, order processing, shipping documentation, invoicing, or administrative support.
• Strong computer skills and ability to learn and navigate company systems and software platforms.
• Comfortable reviewing, maintaining, and updating operational records and documentation.
• Effective verbal and written communication skills.
• Ability to manage multiple tasks simultaneously while maintaining attention to detail.
• Strong organizational and time-management abilities.
• Demonstrated initiative, responsiveness, and problem-solving capability.
• Previous exposure to ERP systems is considered an asset.

Responsabilidades

• Coordinate appointment scheduling and tracking for inbound and outbound shipments.
• Verify transportation and receiving information through company systems and operational platforms.
• Maintain operational records and ensure information is updated accurately and consistently.
• Prepare and generate shipping documentation and supporting paperwork.
• Track temporary workforce attendance and maintain accurate hour records.
• Support payroll and invoicing administration through organized recordkeeping.
• Create and process site-related purchasing requests and procurement documentation.
• Monitor purchase orders and material receipts within company ERP systems.
• Manage departmental email correspondence and respond to inquiries in a timely manner.
• Provide regular administrative support to site leadership and operational teams.
• Maintain electronic and physical filing systems for employee, supplier, and operational records.
• Handle incoming calls and direct inquiries appropriately.
• Coordinate office supply purchasing and inventory replenishment activities.
• Maintain organized workspaces and common-use areas.
• Process, review, and distribute vendor invoices as required.
• Assist with collection and equipment return tracking activities.
• Enter requests into company systems and provide status updates to stakeholders.
• Support quality initiatives through adherence to established procedures and documentation practices.
• Assist with issue reporting, investigation support, and process improvement activities.
• Follow all company health, safety, and workplace compliance requirements.
• Participate in safety training and ongoing workplace safety initiatives.

Conocimientos

Administrative support

Data entry

Shipping docs

Invoicing

ERP systems

Communication

Multitasking

Organizational skills

Attention to detail

Problem solving

Herramientas

ERP systems

Descripción del empleo

Our client, Miratech, is seeking an organized Operations & Administration Coordinator to support daily site activities west of Strathroy, ON. The role focuses on coordinating shipment records, workforce administration, and maintaining documentation across internal teams, suppliers, and customers.

The ideal candidate will have 2+ years in administrative/ops support, strong data entry and invoicing experience, excellent communication, and proven multitasking ability in a fast-paced setting.