Operations - Admin II

Clear Destination Inc.; Calgary; Hybrid; CAD 42,000 - 66,000; Full time

Job summary

Clear Destination Inc. is seeking an organized Operations Administrator to support the Operations (fleet) leadership team in Calgary. You will manage payroll-related tasks, invoicing, supplies, and event coordination, while handling confidential records and supporting special projects.

The role requires strong MS Office skills, excellent time management, and the ability to work independently within a collaborative team environment. This is a 12-month maternity contract based in Calgary.

Qualifications

• Postsecondary education in Business Administration or related field preferred.
• 2+ years of administrative or operations support experience.
• Proficiency in Microsoft Office and document management.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• High attention to detail and confidentiality.
• Ability to work independently while supporting a collaborative team.

Responsibilities

• Process and support driver payroll and driver reimbursement requests with accuracy.
• Manage company invoicing, submit invoices, and track payments.
• Coordinate ordering and tracking of office and operations supplies.
• Provide admin support for special projects and initiatives.
• Maintain confidential records and files securely.
• Coordinate meetings, book boardrooms, distribute materials, and arrange catering.
• Plan regional events and support community initiatives.
• Record and distribute meeting minutes as required.
• Arrange travel for associates (flights, hotels, cars).
• Prepare and submit expense reports per company policy.

Skills

MS Office

Organization

Communication

Time management

Confidentiality

Education

Business Administration

Tools

Microsoft Excel

PowerPoint

Outlook

Job description

12 Month Maternity Contract

Job Title: Operations Administrator Department: Operations (fleet)

Reports To: Zone Manager

Position Summary

We are seeking a highly organized and detail-oriented Operations Administrator to provide administrative and coordination support to the Operations leadership team.

This role plays a key part in ensuring the smooth day-to-day functioning of the department by managing documentation, coordinating meetings and events, and supporting special projects.

The ideal candidate is proactive, confidential, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities

• Process and support driver payroll and driver reimbursement requests, ensuring accuracy and timely submission.
• Manage company invoicing, including preparing and submitting invoices and tracking payments as required.
• Coordinate the ordering and tracking of office and operational supplies, ensuring the team has the necessary materials to support daily operations.
• Provide administrative and coordination support for special projects and operational initiatives.
• Maintain and organize confidential records and files, ensuring documents are stored accurately and securely.
• Coordinate meetings including departmental meetings, general meetings, and other internal gatherings. Responsibilities could include booking and preparing boardrooms, scheduling participants, distributing invitations and materials, and coordinating meal or catering orders as required.
• Plan and assist with regional events and support local charity and community initiatives within the region.
• Record and distribute meeting minutes if required.
• Arrange travel for associates including flights, hotel accommodations, and car rentals.
• Prepare and submit expense reports on behalf of management in accordance with company policies.

Qualifications

• Postsecondary education in Business Administration or a related field preferred.
• 2+ years of administrative or operations support experience.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills with the ability to manage multiple priorities.
• Strong written and verbal communication skills.
• High attention to detail and commitment to maintaining confidentiality.
• Ability to work independently while supporting a collaborative team environment.

Key Competencies

• Organization and attention to detail
• Communication and professionalism
• Time management and prioritization
• Confidentiality and discretion
• Event and meeting coordination

Why Join Us

• Collaborative and supportive team environment
• Opportunities to contribute to operational improvements and special initiatives
• Involvement in community and charitable events within the region

Shift Schedule

Sunday to Thursday, flexibility for statutory Holiday.

6:30-15:00