Office Manager (11+ Month Contract)

Recruitment Partners Inc.; Edmonton; On-site; CAD 52,000 - 70,000; Full time

Job summary

Recruitment Partners Inc. seeks an Office Manager to cover maternity leave and support day-to-day operations in a fast-paced professional services environment.

The role oversees office administration, onboarding, vendor coordination, tech systems, marketing initiatives, and company events, serving as a central point across functions to ensure a positive employee and client experience. The ideal candidate will have 3+ years of administrative and operations experience, strong organizational

Qualifications

• 3+ years of administrative, office management, operations, or coordination experience.
• Strong organizational and project coordination skills.
• Excellent written and verbal communication abilities.
• High attention to detail with strong follow-through.
• Ability to manage multiple priorities and deadlines simultaneously.
• Self-starter mindset with the ability to work independently.
• Professional, positive, and team-oriented approach.

Responsibilities

• Coordinate day-to-day office operations and administrative activities.
• Maintain and improve internal processes, documents, and procedures.
• Support special projects and operational initiatives.
• Prepare, review, and submit various forms, applications, and business documents.
• Serve as a key point of contact for suppliers, contractors, and service providers.
• Coordinate employee onboarding and offboarding activities.
• Prepare new hire documentation and employee records.
• Support background checks and compliance-related processes.
• Maintain HR documents, policies, and employee resources.
• Help foster a positive and engaging employee experience.
• Manage and administer business software, recruitment platforms, HR systems, and employee databases.
• Coordinate with external IT providers regarding equipment, software, user access, system setup, and technical support.
• Assist with onboarding/offboarding by ensuring accounts and equipment are configured.
• Identify opportunities to improve processes through technology and automation.
• Support marketing initiatives and internal communications.
• Coordinate with external marketing partners and vendors.
• Support sponsorships, events, and promotional activities.
• Help plan and coordinate company events, celebrations, retreats, and team-building activities.
• Support employee engagement initiatives and office culture programs.
• Manage event logistics, communications, and vendor coordination.
• Assist with basic reporting and KPI tracking.

Skills

Administrative experience

Organization & coordination

Communication skills

Attention to detail

Multi-tasking

Self-starter

Team-oriented

Technology proficiency

Job description

Recruitment Partners is seeking an Office Manager to provide maternity leave coverage and support the day‑to‑day operations of a fast‑paced professional services environment. This role is ideal for an organized, proactive professional who enjoys variety, takes initiative, and plays a key role in keeping business operations running smoothly.

This role is responsible for overseeing office administration, supporting employee onboarding and engagement, coordinating vendors and technology systems, assisting with marketing initiatives, and helping manage company events and operational projects. The Office Manager serves as a central point of coordination across multiple functions while ensuring a positive employee and client experience.

The ideal candidate will bring strong administrative and organizational experience, exceptional attention to detail, and the ability to manage multiple priorities in a dynamic environment. They will be a self‑starter who enjoys solving problems, improving processes, and supporting teams across the organization.

Office Operations & Administration

• Coordinate day-to-day office operations and administrative activities
• Maintain and improve internal processes, documents, and procedures
• Support special projects and operational initiatives
• Prepare, review, and submit various forms, applications, and business documents
• Serve as a key point of contact for suppliers, contractors, and service providers

Human Resources & Employee Experience

• Coordinate employee onboarding and offboarding activities
• Prepare new hire documentation and employee records
• Support background checks and compliance-related processes
• Maintain HR documents, policies, and employee resources
• Help foster a positive and engaging employee experience

Technology & Systems Administration

• Manage and administer a variety of business software, recruitment platforms, HR systems, communication tools, and employee databases
• Coordinate with external IT providers regarding equipment, software, user access, system setup, and technical support
• Support employee onboarding and offboarding by ensuring accounts, technology, and equipment are properly configured
• Assist with troubleshooting and coordinating technical solutions for staff
• Identify opportunities to improve processes through effective use of technology and automation

Marketing & Brand Support

• Support the company's online presence and brand initiatives
• Assist with website content updates, social media activities, and internal communications
• Coordinate with external marketing partners and vendors
• Support sponsorships, events, and promotional activities

Events & Culture

• Help plan and coordinate company events, celebrations, retreats, and team-building activities
• Support employee engagement initiatives and office culture programs
• Manage event logistics, communications, and vendor coordination

Finance & Reporting

• Assist with basic reporting, tracking, and administrative financial tasks
• Support KPI reporting and information gathering as required

Your strengths include

• 3+ years of administrative, office management, operations, or coordination experience
• Strong organizational and project coordination skills
• Excellent written and verbal communication abilities
• High attention to detail with strong follow-through
• Ability to manage multiple priorities and deadlines simultaneously
• Comfortable learning and using business systems and technology
• Self-starter mindset with the ability to work independently
• Professional, positive, and team-oriented approach