Office Services Clerk

Miller Thomson LLP; Toronto; On-site; CAD 42,000 - 52,000; Full time

Benefits offered by this job

Health, Dental & Vision care

Employee Assistance Program

3+ weeks vacation + 10 personal days

Group retirement savings plan

TFSA with low fees

Job summary

Miller Thomson LLP in Toronto is seeking an Office Services Clerk to support the Copy Center & Mailroom, delivering day-to-day services including printing, scanning, document production, and reception duties.

You will handle high-volume printers, use Word/Excel/PowerPoint and Adobe Acrobat, manage mail and couriers, set up workstations and AV for meetings, and assist with office moves. A friendly, team-oriented environment with a comprehensive benefits package awaits.

Qualifications

• High school diploma or equivalent.
• At least 1 year of front-office/office support experience.
• Experience in a law firm is an asset.
• Strong organization and planning abilities.
• Excellent customer service and teamwork.

Responsibilities

• Operate high-volume printers, including jams and toner replacement.
• Use Word, Excel, PowerPoint and Adobe Acrobat for documents.
• Document finishing, binding, laminating, folding, distribution prep.
• Daily mail pick-up, inter-office delivery, and courier requests.
• Set up workstations and support AV for meetings; assist with moves.

Skills

Organization

Customer service

Teamwork

Education

High school diploma

Tools

Microsoft Office

Adobe Acrobat

Job description

As a recognized national law firm, we support, grow, and impact our communities through our work. We help entrepreneurs, companies, and professionals shape and build the Canadian economy.

When you start a career with Miller Thomson, you join a firm that puts its people first. We provide the opportunity to influence the course of your career, community, and workplace with the support and backing of a national organization. While teamwork and collaboration are hallmarks of our culture, we accept and encourage individuality. You can expect a friendly, safe, and supportive environment where your colleagues will rally around to help you succeed.

Find the spark that will propel your career to new heights.

We are seeking an Office Services Clerk to join the team in our Toronto office.

We are seeking an Office Services Clerk to support the Copy Center & Mailroom in delivering day-to-day services, including copying, scanning, document production, office supplies and equipment support, reception, and host services.

Key Responsibilities

• Operate high-volume printers, including clearing paper jams, replacing toner, and ensuring print jobs are completed accurately and on time.
• Use Microsoft Office Suite (Word, Excel, and PowerPoint) and Adobe Acrobat for creating, editing, and managing documents.
• Document finishing, including binding, stapling, laminating, folding, and preparing materials for distribution.
• Work under tight deadlines, while maintaining accuracy and delivering high-quality work.
• Daily mail pick-up and inter-office delivery, and processing requests for sending mail and packages using Canada Post, local and international courier services.
• Send outgoing faxes and forwarding incoming faxes to appropriate lawyer and assistant.
• Order office supplies and maintaining adequate supply.
• Prepare workstations for new hires and assist with internal office moves. Setting and cleaning up the office and boardrooms for client meetings and events.
• Provide audio and visual set-ups and support for the Conference Centre meetings.
• Provide support and direction to AV technicians in other offices for firm events.
• Providing end-user support for web-based meetings (MS Teams, Zoom and Webex).
• Provide assistance and coverage for other members of the Offices Services & Facilities team as needed (including reception, hostess, records management, etc.).

What You'll Bring

• High school graduate or equivalent.
• Minimum one years’ experience in a similar office environment with previous experience in a law firm considered an asset.
• Organization and planning.
• Excellent customer service.
• Team player.

What We Offer

We believe in the importance of a Total Compensation package, ensuring our mix of salary, benefits, and perks are competitive within the market as well as a work-life balance. We offer:

• A comprehensive Benefits package that includes Health, Dental and Vision Care, Employee Assistance Program, Life Insurance, Short Term and Long Term Disability Insurance, 3+ Weeks’ Vacation and 10 Personal Days;
• A Diverse and Inclusive Workplace;
• Flexible working options;
• Maternity Leave Top-up;
• A Firm matching Group Retirement Savings plan;
• An individual TFSA with low fund management fees and competitive investment options;
• Employee Assistance Program to support you and your family;
• A wellness spending account to foster employee well-being;
• Professional Development opportunities;
• Employee appreciation events;
• Charitable giving programs.

Compensation

We offer a market-leading total rewards package with the expected range of the annual salary to be between $41,842 - 52,302.

The final salary is influenced by the location of the incumbent and may fluctuate based on the qualifications, skills, and market considerations, ensuring alignment with internal and external pay equity standards.

Who We Are

Miller Thomson LLP is one of Canada’s fastest-growing national business law firms, with ten offices across the country. Our consistent ability to provide practical, creative and cost-effective advice, combined with an unyielding service commitment to our clients and a strong dedication to our lawyers, staff and the communities in which we practice, gives us a unique position in the Canadian legal industry.

Miller Thomson LLP is an equal-opportunity employer and is committed to equity, diversity, inclusion, and accessibility.

This is an existing vacancy, replacing a previously filled position.

While we thank all applicants for their interest, due to the high volume of applications we receive, we are unable to respond to queries individually, and only those selected for an interview will be contacted. No phone calls or agencies, please.

Miller Thomson will provide accommodation on request throughout the recruitment, selection and assessment process for applicants with disabilities. If you require accommodation, please inform our People and Culture department of the nature of the accommodation that you may require, to ensure your equal participation.