Onsite Admin & Operations Coordinator

Air Canada; Vancouver; Presencial; CAD 55.924.000 - 75.590.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Pension program

Employee Share Ownership Program

Profit Sharing

Health, dental, and life insurance

Employee travel program

Descripción de la vacante

Air Canada is seeking an office administrator in Vancouver, onsite, to support Crew Planning, Scheduling and Administration. The role focuses on document production, data maintenance, and responsive communication with internal and external customers.

Qualified candidates will have a High School diploma, 2+ years of office experience, strong MS Office skills, and a solid grasp of aircraft terminology. Bilingual abilities are a plus in a diverse team environment.

Formación

• High School graduation.
• Minimum 2 years office experience.
• Intermediate knowledge of Microsoft Office applications.
• Knowledge of aircraft terminology.
• Good interpersonal skills.
• Good communication skills, both written and verbal.
• Proficiency in spelling, punctuation and grammar.
• Aptitude for math.
• Aptitude for accuracy and detail.
• Demonstrate punctuality and dependability to support overall team success in a fast-paced environment.

Responsabilidades

• Prepare, edit, proofread, and format correspondence, reports, spreadsheets, tables, graphs, and other documents using various software applications.
• Maintain, validate, input, audit, and update data, records, manuals, schedules, and technical documents, control distribution of company publications.
• Research and compile data for reports; resolve and respond to internal/external customer inquiries in writing and verbally.
• Answer and direct incoming calls, assist with outgoing calls, and refer customers to appropriate departments or personnel.
• Coordinate travel, appointments, ground transportation, and arrangements for meetings, training sessions, and interviews.
• Liaise with internal and external customers and support departmental staff as needed.
• Verify and process invoices, claims, expenses, third-party billings, and handle cash/cheques and related documentation.
• Build and maintain staff rosters and monitor overtime equalization.
• Organize and prioritize workload to meet deadlines while maintaining accuracy and confidentiality, even under pressure and with minimal supervision.
• Administer and comply with Company Policies, Government Regulations, Collective Agreements, and procedures.
• May perform other related duties as required.

Conocimientos

Interpersonal skills

Communication skills

Grammar and spelling

Math aptitude

Attention to detail

Punctuality

Office experience

MS Office

Aircraft terminology

Educación

High School graduation

Descripción del empleo

Air Canada is seeking an office administrator in Vancouver, onsite, to support Crew Planning, Scheduling and Administration. The role focuses on document production, data maintenance, and responsive communication with internal and external customers.

Qualified candidates will have a High School diploma, 2+ years of office experience, strong MS Office skills, and a solid grasp of aircraft terminology. Bilingual abilities are a plus in a diverse team environment.