Administrative Operations Support Senior Coordinator - Temporary

Air Canada; Dorval; On-site; CAD 36,000 - 44,000; Full time

Benefits offered by this job

Pension program

Employee Share Ownership Program

Profit Sharing

Health, dental and life insurance

Travel privileges

Job summary

Air Canada is seeking a temporary Administrative Support in Montreal to monitor daily time and attendance, process time-off requests and invoices in Ariba, and maintain departmental databases. You will coordinate training, liaise with vendors, and support monthly reporting while ensuring confidentiality and accuracy.

Ideal candidates hold a High School diploma, have 3+ years of office experience, strong MS Office skills, and good communication, proofreading, and organizational abilities.

Qualifications

• High School diploma.
• Minimum 3 years office experience.
• Knowledge of Microsoft Office applications.
• Knowledge of SABA and/or ARIBA, an asset.
• Proficiency in spelling, punctuation and grammar.
• Excellent communication skills both written and verbal, as well as formatting and proofreading skills.

Responsibilities

• Monitor and manage daily time and attendance records, including related reporting.
• Enter all approved time-off requests, including vacation, time bank, and unpaid leave, accurately and promptly in the Time & Attendance system.
• Monitor the department’s shared mailbox and create service requests in TRIRIGA, as required.
• Review, code, and approve invoices in Ariba in accordance with established procedures.
• Track, audit, and maintain invoices, records, and accruals.
• Provide administrative support for departmental operations and complete assigned tasks within established timelines.
• Coordinate and schedule departmental training sessions, ensuring that participants, resources, and logistical requirements are properly organized.
• Coordinate events, classroom bookings, and facility related activities.
• Liaise with internal teams, external vendors, and third-party service providers.
• Support project planning, documentation, and communication for ongoing initiatives.

Skills

Interpersonal skills

Excellent communication

Attention to detail

Education

High School diploma

Tools

Microsoft Office

SABA

ARIBA

Job description

Location: Montreal, QC, Canada (onsite)
Starting Salary: $27.88/hour
Branch: Strategic Procurement & CRE
Category: Unionized (IAMAW - Clerical)
Job-type: Temporary
Being part of Air Canada is to become part of an iconic Canadian symbol. Are you passionate about reaching new heights, teamwork and making a meaningful contribution? Let your career take flight by joining our diverse and vibrant team at the leading edge of passenger aviation.
It’s important to know that

• Flexibility drives performance: You’ll adapt to shifting priorities, varied workloads, and changing schedules while staying focused and effective.
• Self-drive fuels impact: You’ll take charge of your day, set your priorities, and keep things moving without needing direction.
• Multitasking keeps operations flowing: You’ll manage multiple tasks at once, prioritize effectively, and ensure nothing falls through the cracks—even under pressure.

Key duties

• Monitor and manage daily time and attendance records, including related reporting.
• Enter all approved time-off requests, including vacation, time bank, and unpaid leave, accurately and promptly in the Time & Attendance system.
• Monitor the department’s shared mailbox and create service requests in TRIRIGA, as required.
• Review, code, and approve invoices in Ariba in accordance with established procedures.
• Track, audit, and maintain invoices, records, and accruals.
• Maintain strict confidentiality when handling employee, departmental, and company information.
• Maintain and update departmental databases to ensure information is accurate and current.
• Provide administrative support for departmental operations and complete assigned tasks within established timelines.
• Coordinate and schedule departmental training sessions, ensuring that participants, resources, and logistical requirements are properly organized.
• Coordinate events, classroom bookings, and facility related activities.
• Liaise with internal teams, external vendors, and third-party service providers.
• Support project planning, documentation, and communication for ongoing initiatives.
• Support with space planning, furniture coordination, and key distribution.
• Complete monthly administrative and financial activities.
• Monitor deadlines and follow up with the appropriate stakeholders to ensure monthly reporting and processing requirements are met.
• Order and maintain departmental supplies, monitor inventory levels, and ensure operational requirements are met in a timely manner.
• Prioritize workload independently while providing updates to managers and stakeholders.

Qualifications

• High School diploma.
• Minimum 3 years office experience.
• Knowledge of Microsoft Office applications.
• Knowledge of SABA and/or ARIBA, an asset.
• Proficiency in spelling, punctuation and grammar.
• Good interpersonal skills.
• Excellent communication skills both written and verbal, as well as formatting and proofreading skills.
• Aptitude for accuracy and detail.
• Aptitude for math.
• Demonstrate punctuality and dependability to support overall team success in a fast-paced environment.
• This role may involve taking minutes, performing physical tasks like lifting or climbing, or working variable shifts.

Benefits

• Financial benefits: Pension program, Employee Share Ownership Program, and Profit Sharing.
• Wellbeing & health benefits: Health, dental, and life insurance for you and your family (if necessary).
• Recognition: Air Canada’s recognition program (Shine) allows you to recognize and be recognized for those outstanding moments.
• Travel privileges: A generous employee travel program for you and other eligible once you have completed twenty-eight (28) weeks of service. This includes, but is not limited to standby travel, hotel & car rental discounts, Air Canada Vacation discounts, and more.

Candidates must be eligible to work in the country of interest at the time any offer of employment is made and are responsible for obtaining any required work permits, visas, or other authorizations necessary for employment. Prior to their start date, candidates will also need to provide proof of their eligibility to work in the country of interest.

Linguistic Requirements

Based on equal qualifications, preference will be given to bilingual candidates.

Diversity and Inclusion

Air Canada is strongly committed to Diversity and Inclusion and aims to create a healthy, accessible and rewarding work environment which highlights employees’ unique contributions to our company’s success.

As an equal opportunity employer, we welcome applications from all to help us build a diverse workforce which reflects the diversity of our customers, and communities, in which we live and serve.

Air Canada thanks all candidates for their interest; however only those selected to continue in the process will be contacted.