On-Call Receptionist & Administrative Clerk

CivicInfo BC; Powell River; On-site; CAD 39,000 - 52,000; Full time

Job summary

The qathet Regional District is seeking casual on-call candidates for relief receptionist, office clerk or clerical assistant roles. A high level of organizational skill and the ability to fit into a busy office is essential.

Responsibilities include handling calls, mail, records, and basic financial administration; proficiency with Excel/Word and strong communication is required. Valid BC driver’s license is an asset.

Qualifications

• Grade 12 or equivalent.
• Two years’ experience in an Administrative Professionals’ role.
• Proficiency with office equipment, computers, advanced email, Internet, word processing, spreadsheet, and keyboarding skills.
• Post‑secondary education including a certificate or diploma in Office Administration is an asset.
• Experience in accounts receivable/payable administration and support would be considered an asset.
• Hold a valid BC Driver’s License (Class 5).

Responsibilities

• Receive and direct incoming telephone calls, emails and visitors; provide information and assistance within prescribed limits.
• Maintain record of public complaints, reports and suggestions and refer to appropriate person.
• Receive incoming mail and faxes; distribute to appropriate person; process outgoing mail.
• Assemble, copy, and distribute meeting agenda packages, minutes and other documents.
• Accounts payable and accounts receivable administration and support.
• Deal courteously with the public and staff, upholding open government relations.
• Replenish supplies for office workstations; perform routine typing and clerical duties.
• Operate office equipment including multi-line phone, fax, scanner, printer, etc.

Skills

Administrative support

Customer service

Microsoft Office

Data entry

Education

Grade 12

Office Administration certificate

Tools

Excel

Word

Email

Job description

The qathet Regional District is seeking casual on-call candidates for relief receptionist, office clerk or clerical assistant roles. A high level of organizational skill and the ability to fit into a busy office is essential.

Responsibilities include handling calls, mail, records, and basic financial administration; proficiency with Excel/Word and strong communication is required. Valid BC driver’s license is an asset.