Receptionist / Office Clerk / Clerical Assistant

CivicInfo BC; Powell River; On-site; CAD 39,000 - 52,000; Full time

Job summary

The qathet Regional District is seeking casual on-call candidates for relief receptionist, office clerk or clerical assistant roles. A high level of organizational skill and the ability to fit into a busy office is essential.

Responsibilities include handling calls, mail, records, and basic financial administration; proficiency with Excel/Word and strong communication is required. Valid BC driver’s license is an asset.

Qualifications

• Grade 12 or equivalent.
• Two years’ experience in an Administrative Professionals’ role.
• Proficiency with office equipment, computers, advanced email, Internet, word processing, spreadsheet, and keyboarding skills.
• Post‑secondary education including a certificate or diploma in Office Administration is an asset.
• Experience in accounts receivable/payable administration and support would be considered an asset.
• Hold a valid BC Driver’s License (Class 5).

Responsibilities

• Receive and direct incoming telephone calls, emails and visitors; provide information and assistance within prescribed limits.
• Maintain record of public complaints, reports and suggestions and refer to appropriate person.
• Receive incoming mail and faxes; distribute to appropriate person; process outgoing mail.
• Assemble, copy, and distribute meeting agenda packages, minutes and other documents.
• Accounts payable and accounts receivable administration and support.
• Deal courteously with the public and staff, upholding open government relations.
• Replenish supplies for office workstations; perform routine typing and clerical duties.
• Operate office equipment including multi-line phone, fax, scanner, printer, etc.

Skills

Administrative support

Customer service

Microsoft Office

Data entry

Education

Grade 12

Office Administration certificate

Tools

Excel

Word

Email

Job description

Receptionist / Office Clerk / Clerical Assistant

Casual

The qathet Regional District is accepting applications from persons interested in being placed on its on-call list for casual work as either relief receptionist, office clerk or clerical assistant. We require a high level of skill and the ability to fit into a busy office.

KEY DUTIES AND RESPONSIBILITIES

includes but is not limited to the following:

• Receive and direct incoming telephone calls, general e-mails and visitors to the reception area; provide information and assistance, within prescribed limits; or refer to appropriate person or department.
• Maintain record of public complaints, reports and suggestions and refer to appropriate person.
• Receive incoming mail and faxes; distribute to appropriate person or department; process outgoing mail.
• Assemble, copy, and distribute meeting agenda packages, minutes and other prepared documents electronically, by mail or personal delivery, as directed.
• Accounts payable and accounts receivable administration and support.
• Utility and tax administration.
• Financial Services general administration.
• Deal courteously and tactfully with the public, qRD staff, Area Directors and other officials, upholding the role of the Regional District as an open and accessible government office.
• Replenish supplies for office workstations on a regular basis.
• Perform routine typing and clerical duties including filing and word processing for various departments.
• Operate various office equipment including computer, multi-line telephone, fax machine, photocopier, scanner, printers, calculator, and other comparable equipment, as required.
• Follow all policies, procedures and standards of the Regional District.
• Perform other related duties as assigned.

EDUCATION / TRAINING / EXPERIENCE

• Completion of Grade 12 or equivalent.
• A minimum of two years’ experience in an Administrative Professionals’ role.
• Demonstrated proficiency with office equipment, computers, advanced email, Internet, word processing, spreadsheet, and keyboarding skills.
• Post‑secondary education including a certificate or diploma in Office Administration or equivalent combination of office experience and technical skills, is an asset.
• Experience in accounts receivable/payable administration and support would be considered an asset.
• Hold a valid BC Driver’s License (Class 5).

SKILLS / ABILITIES

• Demonstrates strong administrative professionals’ core skills and abilities.
• Demonstrates excellent interpersonal, oral, and written communication skills.
• Demonstrates the ability to handle sensitive matters with tact and diplomacy and responds in a professional and courteous manner when interacting with others, especially when serving in the role of receptionist.
• Demonstrates experience in Financial Administration, accounting or bookkeeping supplemented with cash handling experience.
• Demonstrates the ability to write formulas, manipulate and analyze data using Microsoft Excel.
• Demonstrates a high degree of accuracy and thoroughness, with a strong attention to detail.
• Demonstrates sound judgement, analytical, and problem‑solving skills.
• Demonstrates exceptional organizational and time management skills, and the ability to multi‑task effectively.
• Demonstrates the ability to work well under pressure and responds to requests and situations with an appropriate level of urgency.
• Demonstrates ability to work in a team environment and to work independently, with minimal supervision.
• Demonstrates knowledge of corporate records management practices associated with the position (eg filing of records).
• Demonstrates ability to learn software applications associated with the position.
• Demonstrates the critical importance of respecting and maintaining confidentiality in the best interest of the organization.

POSITION OPEN UNTIL FILLED -

Candidates must be available on short-notice and for prescheduled short-term work. Formal testing will be required.

The 2026 wage rates varies from Receptionist - $31.15 / Office Clerk - $34.52 / Clerical Assistant - $27.92 / Accounts Receivable - $34.52 / Accounts Payable - $37.27. The position is subject to CUPE Local 798 Collective Agreement. During the probation period, successful applicants can expect to work up to full time hours. Working hours will generally fall within the qRD’s regular office hours of Monday to Friday, 8:30 am to 4:30 pm, although work outside of these hours may be required to meet operational needs.

We thank all applicants for their interest. However, only those selected for an interview will be contacted.