Casual Receptionist, Clerk, Clerical

LIFT - Community Services; Powell River; On-site; CAD 43,000 - 51,000; Part time

Job summary

LIFT - Community Services in Powell River is hiring a Receptionist/Office Clerk on a casual basis. Typical hours are Monday to Friday, 8:30 am to 4:30 pm, with responsibilities including handling calls, mail, basic accounting support, and clerical tasks across departments.

The role requires Grade 12, at least two years in an administrative role, proficiency with office software, and a strong attention to detail. A BC driver’s license is preferred.

Qualifications

• Two years’ experience in an Administrative Professionals’ role.
• Proficiency with office equipment, email, internet, word processing and spreadsheets.
• Certificate/diploma in Office Administration is an asset.
• Experience in accounts receivable/payable is an asset.
• Hold a valid BC Driver’s License.

Responsibilities

• Receive and direct calls and emails; provide information and refer to the right person.
• Maintain records of complaints, reports and suggestions and refer appropriately.
• Process mail and distribute to departments.
• Prepare meeting agendas, minutes, and distribute documents.
• Handle accounts payable/receivable and related clerical tasks.
• Manage utilities and tax administration.
• Interact courteously with the public and staff, upholding open government office standards.
• Replenish office supplies and perform routine typing and filing.
• Operate office equipment (phones, fax, scanner, printers).
• Follow Regional District policies and perform related duties.

Skills

Administrative skills

Interpersonal communication

Cash handling

Data analysis in Excel

Confidentiality

Time management

Teamwork

Independent work

Records management

Software literacy

Education

Grade 12 or equivalent

2 years in Administrative role

Office software proficiency (email/word/Excel)

Post-secondary certificate/diploma in Office Administration asset

Accounts receivable/payable experience asset

Valid BC Driver’s License

Tools

Microsoft Excel

Office equipment

Job description

Location: Powell River/qathet Regional District

Schedule: Monday-Friday, 8:30 am to 4:30 pm

Salary Or Wage: $31.15 to $37.27 per hour

Job Type: Casual

List of Requirements

Skills / Abilities

• Demonstrates strong administrative professionals’ core skills and abilities.
• Demonstrates excellent interpersonal, oral, and written communication skills.
• Demonstrates the ability to handle sensitive matters with tact and diplomacy and responds in a professional and courteous manner when interacting with others, especially when serving in the role of receptionist.
• Demonstrates experience in Financial Administration, accounting or bookkeeping supplemented with cash handling experience.
• Demonstrates the ability to write formulas, manipulate and analyze data using Microsoft Excel.
• Demonstrates a high degree of accuracy and thoroughness, with a strong attention to detail.
• Demonstrates sound judgement, analytical, and problem-solving skills.
• Demonstrates exceptional organizational and time management skills, and the ability to multi-task effectively.
• Demonstrates the ability to work well under pressure and responds to requests and situations with an appropriate level of urgency.
• Demonstrates ability to work in a team environment and to work independently, with minimal supervision.
• Demonstrates knowledge of corporate records management practices associated with the position (e.g. filing of records).
• Demonstrates ability to learn software applications associated with the position.
• Demonstrates the critical importance of respecting and maintaining confidentiality in the best interest of the organization.

Education / Training / Experience

• Completion of Grade 12 or equivalent.
• A minimum of two years’ experience in an Administrative Professionals’ role.
• Demonstrated proficiency with office equipment, computers, advanced email, Internet, word processing, spreadsheet, and keyboarding skills.
• Post-secondary education including a certificate or diploma in Office Administration or equivalent combination of office experience and technical skills, is an asset.
• Experience in accounts receivable/payable administration and support would be considered an asset.
• Hold a valid BC Driver’s License (Class 5).

List of Duties

• Receive and direct incoming telephone calls, general e-mails and visitors to the reception area;
  provide information and assistance, within prescribed limits; or refer to appropriate person or department.
• Maintain record of public complaints, reports and suggestions and refer to appropriate person.
• Receive incoming mail and faxes; distribute to appropriate person or department; process outgoing mail. // Note: Corrected tag}
• Assemble, copy, and distribute meeting agenda packages, minutes and other prepared documents electronically, by mail or personal delivery, as directed.
• Accounts payable and accounts receivable administration and support.
• Utility and tax administration.
• Deal courteously and tactfully with the public, qRD staff, Area Directors and other officials, upholding the role of the Regional District as an open and accessible government office.
• Replenish supplies for office workstations on a regular basis.
• Perform routine typing and clerical duties including filing and word processing for various departments.
• Operate various office equipment including computer, multi-line telephone, fax machine, photocopier, scanner, printers, calculator, and other comparable equipment, as required.
• Follow all policies, procedures and standards of the Regional District.
• Perform other related duties as assigned.
• The 2026 wage rates varies from Receptionist – $31.15 / Office Clerk – $34.52 / Clerical Assistant – $27.92 / Accounts Receivable – $34.52 / Accounts Payable – $37.27.
• The position is subject to CUPE Local 798 Collective Agreement. During the probation period, successful applicants can expect to work up to full time hours.
• Working hours will generally fall within the qRD’s regular office hours of Monday to Friday, 8:30 am to 4:30 pm, although work outside of these hours may be required to meet operational needs.
• We thank all applicants for their interest. However, only those selected for an interview will be contacted.