Office Administration

Applytoeducation; Vancouver; Hybrid; CAD 41,000 - 47,000; Full time

Benefits offered by this job

Benefits package

Job summary

The Vancouver School Board (VSB) is seeking an Office Administration on-call to support multiple sites. The role focuses on phone handling, office management, and directing on-call staff, with duties including reconciliations, accounts processing, and report preparation.

Ideal candidates will have Grade 12 plus post-secondary training in business/office administration and at least two years of office experience, strong Word/Excel skills, and excellent English communication.

Qualifications

• Completion of Grade 12 plus one (1) year post-secondary training in business/office administration and a minimum of two (2) years of office experience or an equivalent combination of education and experience.
• Strong skills using Microsoft Word and Excel.
• Excellent communication skills in English, both oral and written.
• Knowledge, coursework, training, or experience in Accounting/Bookkeeping is an asset.
• Experience working with an HCM (e.g., PeopleSoft), payroll, or accounting system is an asset.
• Must be willing to obtain an Intermediate First Aid Certificate (2 days training) and be comfortable in the role of first aid attendant. Course fees are paid by the VSB, and employees are paid at the regular day's rate during the training.

Responsibilities

• In this role you will use your excellent customer service skills to answer the phone, manage the school office, and help direct on-call staff.
• You will perform reconcile, process accounts and invoices and compose and prepare correspondence and reports.
• As an active member of the school community, you will contribute to a positive school culture and have a direct impact on the staff and students.

Skills

Microsoft Word

Excel

English communication

Customer service

Education

Grade 12 + post-secondary in business/office administration

Tools

PeopleSoft (HCM)

Payroll system

Accounting software

Job description

THE VANCOUVER BOARD OF EDUCATION (SCHOOL DISTRICT #39) WELCOMES APPLICATIONS FOR:

OFFICE ADMINISTRATION ON-CALL

Start Date: Immediately
Location: Various locations
Working Months: September to June each year
(+some additional work opportunities for July/Aug)
Hours: 7 hours per day

SALARY: OFFICE SUPPPORT LEVEL B

$29.68 per hour+20% in lieu of benefits, if not contributingto MPP
$29.68 per hour + 14% in lieu of benefits, if contributing to MPP

SALARY: OFFICE SUPPPORT LEVEL C (for positions requiring accounting knowledge)

$33.98 per hour+20% in lieu of benefits, if not contributingto MPP
$33.98 per hour + 14% in lieu of benefits, if contributingto MPP

THE ORGANIZATION: VANCOUVER SCHOOL BOARD (SCHOOL DISTRICT 39)

With deep gratitude and respect, we are honoured to be learning and unlearning on the ancestral and unceded landsof the xʷməθkʷəy̓əm(Musqueam), Sḵwx̱wú7mesh Úxwumixw (Squamish) Nation, and səlilwətaɬ (Tsleil-Waututh) Nation.

At the VSB, we are proud to provide exceptional learning experiences for students. As a large, urban school district, the VSB is one of Canada’s most diverse school systems and equity and inclusivity are at the forefront of our approach to education.

Throughout the District, more than 7,700 staff work to create learning environments where every student thrives by prioritizing students’ needs, applying evidence-informed practices, and building relationships. The VSB’s culture reflects the diversity of our city. Students enrolled in VSB come from varied backgrounds and lived experiences and are encouraged to explore and share their unique selves and gifts. Our commitment to students goes beyond academics with students’ overall well-being and sense of belonging being equally important. As an organization, we strive to build a school system where every student can be their authentic self and succeed throughout their learning journey. In doing this work, we champion equity and accountability by making evidence-based decisions. As a learning organization, humility is our guidepost as we work to continually improve student outcomes in service to them, their families, and the broader community. For more information about our school district, visit https://www.vsb.bc.ca/.

THE OPPORTUNITY: OFFICE ADMINISTRATION ON-CALL

The VSB is actively recruiting office administration staff for our on-call office support list. Most of our office administration positions are school based; however, depending on your skill set and interests there are opportunities to build your career in Human Resources, Payroll, Accounting, Purchasing, Operations, and various other departments. This position is on-call, but is busy throughout the year with an exception during school breaks (e.g., July, August, Spring/Christmas Break).

Once hired, employees can remain on-call or apply to temporary contracts and continuing/permanent positions via the VSB internal job board. School based positions are generally 10-month positions (offices closed during school breaks); whereas positions in the VSB Main Office are generally full-time, 12-month positions. All permanent positions include a comprehensive benefits package (extended health, dental and municipal pension plan) after passing a probation period of 16 weeks.

In this role you will use your excellent customer service skills to answer the phone, manage the school office, and help direct on-call staff. You will perform reconcile, process accounts and invoices and compose and prepare correspondence and reports. As an active member of the school community, you will contribute to a positive school culture and have a direct impact on the staff and students.

QUALIFICATIONS

• Completion of Grade 12 plus one (1) year post-secondary training in business/office administration and a minimum of two (2) years of office experience or an equivalent combination of education and experience.
• Strong skills using Microsoft Word and Excel.
• Excellent communication skills in English, both oral and written.
• Knowledge, coursework, training, or experience in Accounting/Bookkeeping is an asset.
• Experience working with an HCM (e.g., PeopleSoft), payroll, or accounting system is an asset.
• Must be willing to obtain an Intermediate First Aid Certificate (2 days training) and be comfortable in the role of first aid attendant. Course fees are paid by the VSB, and employees are paid at the regular day's rate during the training.

COMPENSATION

The salary for this position ranges from $29.68 to $33.98/hour (7 hours/day) plus 20% in lieu of all benefits and stat holidays (14% if contributing to an existing municipal pension plan).

This position is 100% in-person/in-office at various VSB sites.

Additional Information for Applicants:

As a public body, the personal information provided in this application is collected and used by the Vancouver School Board (“VSB”) in accordance with section 26(c) of the Freedom of Information and Protection of Privacy Act (“FIPPA”), RSBC 1996, c.165, as amended. This information will be used by VSB staff for the purpose of evaluating your qualifications, experience, and suitability for this position. It may also be used to verify the information provided, conduct reference checks, and/or contact you about next steps in the job competition. Pursuant to section 30 of FIPPA, the VSB takes reasonable security measures to protect the personal information within its custody and control, including what has been provided in this application. Should you have any questions about the collection and use of your personal information, please email [e-mail].