Auxiliary Administrative Support

British Columbia Institute of Technology; Burnaby; Hybrid; CAD 38,000 - 54,000; Full time

Benefits offered by this job

Flexible learning courses

Wellness programs

Fitness Centre access

Job summary

BCIT’s Auxiliary Administrative Support Services is seeking high calibre individuals for temporary administrative assignments across BCIT campuses. Most roles are on-site, with variable hours from a few hours to several months, and no guarantee of ongoing employment.

Requirements include a post-secondary business/office program and 2–3 years of admin experience, plus proficiency in Word, Excel, Outlook, and Access. Banner and Cognos are assets.

Qualifications

• Minimum six months post-secondary education in addition to formal training in a business/office program.
• Minimum two to three years of general administrative experience.
• Formal training and experience using email systems and Microsoft Office products.
• Banner and Cognos experience is an asset.
• Keyboarding skills of 55 wpm and strong interpersonal communication.

Responsibilities

• Front-line customer service and clerical work including data entry.
• General or senior administrative support, meeting minutes, reports, payments processing.
• Assignment variations in complexity and duration across campuses.

Skills

Data entry

Customer service

Clerical work

Education

Post-secondary education in business/office program

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Access

Banner

Cognos

Job description

At BCIT , putting people at the core of everything we do is paramount. This idea is the foundation of BCIT’s People Vision , which describes the Institute’s goals and priorities in respect to our people. In a complex and uncertain world, it’s vital our people feel valued, supported and connected. BCIT champions a culture of innovation and global progress through people’s imagination and creativity. With a competitive compensation package, great work-life balance, and career advancement opportunities, see why we’ve earned the title of one of BC’s Top Employers for over ten years running.

Position Summary

BCIT’s in-house Auxiliary Administrative Support Services is looking for high caliber, dynamic and flexible individuals who have the skills and ability to work within the Institute in a variety of temporary administrative support assignments. The temporary assignments could be part-time or full-time hours of work and located at any of the below BCIT Campus locations:

Most positions are on-site at the above campus locations and require auxiliary staff to report in-person to their designated assignments.

Assignments may vary from a few hours to several months in duration at any of our campuses. Auxiliary staff can be contacted the day assignments become available or with a few days of advanced notice. Due to the varying demand for services, there may be breaks between assignments, we therefore cannot guarantee ongoing employment.

We provide support where employees are absent due to sick leave, vacation, or to assist with heavy workloads. Flexibility and adaptability are crucial to being successful in a temporary role.

Duties & Responsibilities

DUTIES AND RESPONSIBILITIES : Duties may include: front-line customer service and clerical work including data entry, general or senior administrative support, taking meeting minutes, generating reports, and processing payments. Work assignments vary in complexity and initiative, and all offer a variety in terms of challenge and value. Some roles are extremely challenging while others are busy, but routine in nature.

Qualifications

QUALIFICATIONS :

• Minimum of six months post-secondary education in addition to formal training in a business/office program, including Microsoft Office package.
• Minimum two to three years of general administrative experience.
• An equivalent combination of education and experience may be considered.
• Formal training and experience using email systems and Microsoft Office products, specifically Word, Excel, Outlook and Access.
• Banner and Cognos experience is an asset.
• Desire to remain current with business office systems.
• Keyboarding skills of 55 wpm.
• Exceptional interpersonal and communication skills.
• Customer service oriented with an emphasis on excellent interpersonal and communication skills.
• Ability to work independently and as a team member.
• Flexibility and ability to be called in on short-notice and work at various campus locations.

BCIT Human Resources accepts auxiliary pool applications on an ongoing basis.

Please note: these are the minimum required qualifications. This position is a dayshift position as defined in Article 14.1 of the Collective Agreement

Additional Information

Benefits – Why you’d love working with us

• Access to most BCIT Flexible Learning courses free of charge
• Wellness and Employee Assistance programs
• Complimentary membership with free access to the Fitness Centre, Gymnasium, and more

BCIT is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring for systemically oppressed groups who have been excluded from full participation at BCIT and the larger community. This includes Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2S/LGBTQIA+. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.

Persons with disabilities who require accommodation for any part of the application or hiring process should contact us using our contact form . Please note that all applications must be submitted via the careers page portal. Applications submitted through the contact form will not be accepted. For additional information, please visit our frequently asked questions (FAQs) page and see how we hire .

The British Columbia Institute of Technology acknowledges that our campuses are located on the unceded traditional territories of the Coast Salish Nations of xwməθkwəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səl̓ilwətaɁɬ (Tsleil-Waututh).

Salary Range

Salary Range Salary varies based on position: $27.92 - $39.41 per hour.

Additional Salary Information

External hires are initially placed at the minimum of the salary range with set progressions to the maximum as per the Collective Agreement. Salary prorated based on percentage and term of appointment.

Required fields are indicated with an asterisk (*)

• How many years of experience do you have in this type of position?
  • 0-1
  • 1-2
  • 3-5
  • 6-9
  • 10+
• All positions at BCIT require on campus presence at the applicable campus location(s). This means the successful candidate must be able to and willing to relocate to the Lower Mainland. Please select from the following that best describes your situation:
  • I currently reside in the Lower Mainland
  • I do not currently reside in the Lower Mainland, however I am willing and able to relocate if found to be the successful candidate
  • I do not currently reside in the Lower Mainland and I am unwilling to relocate
• How many days/hours per week are you available?

  (Open Ended Question)

• This position requires the employee to travel to our different campuses at Annacis Island/Richmond/North Vancouver. Do you have a reliable source of transportation to commute to these campuses?
  • Yes
  • No
• Due to the varying demand for services, there may be breaks between assignments, we therefore cannot guarantee ongoing employment. Are you comfortable with this?
  • Yes, I am comfortable with breaks between assignments and understand ongoing employment is not guranteed.
  • No, I am not comfortable with breaks between assignments.