Office Services Technician

Litigation Law; Toronto; On-site; CAD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking an Office Services Technician to provide essential support in their Toronto office. This role involves preparing meeting spaces, managing office supply orders, and ensuring smooth internal logistics. The ideal candidate will possess strong organizational skills, a customer service orientation, and the ability to multitask effectively. Join a dynamic firm that values innovation and teamwork, where your contributions will directly impact the efficiency of operations. If you have a passion for service and a knack for organization, this opportunity is perfect for you!

Qualifications

• High school diploma required with one year of office experience.
• Ability to lift up to 50 lbs and operate hand tools safely.

Responsibilities

• Prepare boardrooms for meetings and seminars as per requests.
• Complete Office Services requests including installations and minor repairs.
• Manage distribution requests and ensure timely mail processing.

Skills

Microsoft Office

Time Management

Organizational Skills

Customer Service

Basic Carpentry

Mechanical Knowledge

Electrical Knowledge

Education

High School Diploma

Office Experience (1 Year)

Tools

MCDM

Job description

Job Details

Description

Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.

Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to begin a career or carve out a new path.

The Office Services Technician provides routine distribution, premises, and purchasing services in the Toronto office. These services include furniture and equipment moves, sorting and routing of mail, and filling general office supply orders. The Office Services Technician will ensure all work is undertaken and executed in accordance with firm's safety and security guidelines.

Hours of Work: 10:30 AM - 6:30 PM, Monday to Friday

Major Responsibilities

• Prepares boardrooms in the Conference Center and on practice floors for seminars and meetings (both for internal and external clients). This includes set up and re-setting furniture and equipment as per the work order request.
• Completes Office Services requests, as scheduled by the Supervisor. This includes installation of whiteboards, pictures, varidesks, and minor repair work.
• Executes scheduled inspections of boardrooms, washrooms, general spaces, and first aid kits/NERP supplies and reporting any issues to the Office Services Supervisor.
• Performs internal moves/student rotations from end to end. This includes the organization of employee boxes, chairs, and other furniture as indicated on the MAC spreadsheet. Some moves may include tagging of furniture, assisting with the packing of office contents, and overseeing external moving companies. Once the workstation is supplied, the Office Services Technician will ensure the office/workstation is presentable (ex. furniture wiped down, garbage/recycling bin and name plate in place, etc.).
• Completes distribution requests, including mail, fax, and courier.
• Delivers and pickup of Interoffice Mail on assigned floors as scheduled and ensuring all picked up mail is returned to the mailroom, sorted & processed.
• Fulfilling all orders received via Toronto e-purchasing (Toronto only) and Osler Store (all offices).
• Unpacking incoming purchase orders and placing items on shelves.
  
  

Position Requirements

Education and Experience

This position requires a high school diploma plus one year experience working in an office environment. An equivalent combination of education, training and experience may be acceptable.

Knowledge and Skills

• Knowledge of office practices and procedures.
• Time management and organizational skills with the ability to prioritize and accomplish assigned tasks while effectively multitasking.
• Ability to work independently and be a team player.
• Ability to read, write, and follow verbal and written instructions.
• Proficient in Microsoft Office and comfortable learning new systems (Microsoft, Outlook, Excel, Word, MCDM).
• Customer service oriented and the ability to interact with a variety of individuals.
• Ability to operate hand tools in a safe manner; basic carpentry, mechanical and electrical knowledge is an asset.
• Required to frequently lift up to 50 lbs.
  
  

Accessibility and Accommodation

We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process.

Background and Reference Checks

Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.

If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada's leading law firms, please reply in confidence with a cover letter and résumé by the closing date.

No agencies or phone calls please.