Office Services Clerk (Temporary Assignment)

Arlyn Recruiting; Vancouver; On-site; CAD 55,000 - 75,000; Full time

Job summary

Arlyn Recruiting is seeking an Accounts Payable Specialist for a well-established North American retailer. The role is housed at their headquarters and focuses on accurate AP processing and cross-functional collaboration.

You will manage invoice entry, handle AP inquiries, process weekly disbursements, secure sign-offs from business leaders, archive documents for compliance, assist with general ledger entries, and support additional accounting projects as needed.

Qualifications

• Solid proficiency with Microsoft Excel and MS Office.
• Excellent communication and relationship-building abilities.
• Ability to manage competing priorities and multitask.
• Strong attention to detail and accuracy.
• High integrity and commitment to continuous learning.

Responsibilities

• Enter invoices into the accounting platform in line with coding standards.
• Address AP inquiries promptly to support cross-functional partners.
• Prepare weekly disbursements (cheques and electronic payments) with supporting docs.
• Coordinate with business unit leaders for invoice sign-offs.
• Archive payment batches and backups for full document compliance.
• Assist with general ledger entries and audit working papers.
• Provide flexible coverage for additional team projects.

Skills

Microsoft Excel

Microsoft Office

Job description

Our client is a well‑established, publicly traded organization with a strong market presence and an expansive distribution network across North America. They are seeking an Accounts Payable Specialist to join their corporate finance operations. Operating out of their headquarters, this individual will play a vital role in handling day‑to‑day accounts payable functions, maintaining meticulous transaction records, and collaborating with cross‑functional teams.

What you will be doing:

Manage invoice entry into the accounting platform, ensuring alignment with coding standards, vendor agreements, and internal controls.

Address internal and external AP inquiries in a prompt, professional manner to support cross‑functional partners.

Prepare and process routine weekly disbursements (cheques and electronic payments), verifying all supporting documentation prior to approval.

Coordinate directly with business unit leaders to secure necessary invoice sign‑offs.

Archive payment batches and backup files digitally in the corporate system to maintain full document compliance.

Help prepare general ledger entries and supporting audit working papers alongside the broader corporate accounting team.

Provide flexible administrative and accounting coverage for additional team projects as needed.

What you must have:

Solid working knowledge of Microsoft Office, with strong skills in Microsoft Excel.

Excellent communication and relationship‑building capabilities with an approachable, collaborative work style.

Proven ability to manage competing priorities, adapt quickly to changing demands, and multitask effectively.

Strong attention to detail, high accuracy, and a strong commitment to meeting organizational deadlines.

High professional integrity, a strong work ethic, and a dedication to continuous learning and growth.