Coordinator, Administration

Regional Municipality of Wood Buffalo; Canada; Hybrid; CAD 78,000 - 85,000; Full time

Job summary

Regional Municipality of Wood Buffalo is seeking a Coordinator, Administration within the Human Resources & Safety department to provide confidential administrative support to an assigned leader. Responsibilities include recruitment administration, labour relations support, calendar and budget administration, records maintenance, and reception coverage.

The role requires strong Microsoft Office skills, discretion, and the ability to manage a fast-paced workload.

Qualifications

• Two years of experience in a professional administrative and confidential environment.
• Experience in a public-sector environment considered an asset.
• Diploma in Business Administration or HR required; Criminal record check.

Responsibilities

• General Administration: Creates and maintains HR documents, files, purchase orders, invoices, expenses, spreadsheets, statistical reports and presentations. Prepares agendas, meeting minutes, memos, letters and other documents; handles confidential information.
• Information Delivery Support: Develops, researches, compiles, tracks, and assembles information for budgets, procedures, expense claims, and reports; maintains information on intranet and systems (SAP and Taleo).
• Department Support: Provides scheduling support by booking appointments, scheduling meetings and interviews; supports assigned leader; back-up to reception and records areas; assists with projects.

Skills

Customer service

Confidentiality

Communication

Multitasking

Self-starter

MS Office

Education

Diploma in Business Administration or HR

Criminal record check

Tools

SAP

Taleo

Job description

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Requisition ID:4210

Affiliation: Exempt

Position Type: Temporary Full Time

Fixed Term Duration: Anticipated to end December 31, 2026

Number of Openings: 1

Bi-weekly Working Hours: 70 hours bi-weekly

Shift/Work Schedule: Monday - Friday

Department: Human Resources & Safety

Job Location: Fort McMurray

Starting Salary Range*:$77,707 - $84,992 (Pay Band D)

*The Municipality offers competitive compensation. The starting salary for this position will be within the range listed above and dependent upon the qualifications and experience of the successful candidate.

We strive to make our hiring process accessible to all candidates. If you require accommodation for the interview or any other part of the application process, please let us know.

ABOUT THE DEPARTMENT

At the Regional Municipality of Wood Buffalo, our Human Resources & Safety department is dedicated to creating a workplace where people thrive and safety comes first. From attracting and developing top talent to fostering a culture of inclusion, wellness, and continuous learning, HR supports the organization’s most valuable resource - its people.

At the same time, our Safety team ensures that every employee goes home safe by championing proactive practices, compliance, and a culture of shared responsibility. Together, HR and Safety provide the foundation that allows every department to deliver exceptional service to the community. If you are passionate about people, workplace culture, and building a safer tomorrow, this is the team where your work will truly make a difference.

GENERAL DESCRIPTION

The Coordinator, Administration is responsible for providing confidential administrative support for an assigned Leader, within the Human Resources (HR) Department or Senior Manager within the organization. This includes recruitment administration support, labour relations support, calendar, financial and budget administration, records maintenance, archiving, and reception coverage. Incumbent will be required to preserve the confidentiality and security of all correspondences, documents and information, and take responsibility for errors in judgement or accuracy. Primary responsibilities of this position include:

General Administration: Creates and maintains HR documents, files, purchase orders, invoices, expenses, spreadsheets, statistical reports and presentations. Prepares agendas, meeting minutes, memos, letters and other documents as required. Routinely handles confidential information.Provides a variety of information and assistance to internal and external contacts as well as the public on matters relating to Human Resources or departmental procedures and programs.Ensures inquiries are appropriately handled or redirected.

Information Delivery Support: Develops, researches, compiles, tracks, and assembles information for budgets, procedures, expense claims, and reports for internal distribution. Maintains information on the intranet and on information systems (such as SAP and Taleo) to ensure they are accurate and up-to-date.

Department Support: Provides scheduling support by booking appointments, scheduling meetings and interviews. Provides support for assigned leader. Assists with daily and/or weekly recruitment and other HR related tasks. Responsible to provide back up to reception and records areas. Assists with special assignments and projects as required.

SKILLS REQUIREMENT

Candidates need to show evidence of the following:

• Excellent customer service skills and the ability to establish and maintain effective working relationships with employees, leaders, and external contacts.
• Proven ability to be discreet and keep all information and documentation strictly confidential.
• Strong communication skills, both verbally and written, and the ability to accurately record information.
• Demonstrated ability in handling a fast paced and varied workload in a flexible manner.
• Must be a self-starter able to work with minimum supervision and direction.
• A high proficiency in Microsoft Office programs (Word, Excel, PowerPoint, Outlook).

WORK EXPERIENCE REQUIREMENTS

• Two (2) years’ experience in a professional administrative and confidential environment, preferably in human resources is required.
• Experience working in a public-sector environment with unionized and non-unionized employees considered an asset.

EDUCATION REQUIREMENTS

• A Diploma in Business Administration or Human Resources is required.
• Equivalent combination of post-secondary education and directly related work experience may be considered.
• Criminal record check is required.

SAFETY

As an employee of the Regional Municipality of Wood Buffalo, the incumbent is responsible and accountable for knowing and working in accordance with the Health and Safety Directive. As per Section 2 of the Occupational Health and Safety Act, the incumbent shall ensure, while in the employ of the Regional Municipality of Wood Buffalo, the health and safety of employees, contractors, and the public. This position is not employed in a supervisory capacity. As such, the employee is not required to obtain additional safety training in accordance with municipal procedures and directives.