office manager

AJA SUPPORT SERVICES LTD; Oshawa; Hybrid; CAD 50,000 - 65,000; Full time

Job summary

Une entreprise dynamique recherche un administrateur pour gérer des procédures administratives, superviser une équipe et assurer le respect des accords. Le candidat idéal aura des compétences interpersonnelles, sera organisé et capable de travailler dans un environnement rapide. Avec un diplôme d'études secondaires et une expérience de 1 à 2 ans, ce poste offre l'opportunité de travailler dans un cadre hybride tout en soutenant des initiatives favorables aux personnes handicapées et aux nouveaux arrivants.

Qualifications

• 1 à 2 ans d'expérience dans un poste similaire.
• Diplôme d'études secondaires requis.
• Compétences interpersonnelles et sens de l'organisation essentiels.

Responsibilities

• Mettre en œuvre des procédures administratives et déléguer le travail au personnel de soutien.
• Établir les priorités de travail et garantir le respect des procédures et délais.
• Superviser l'administration de la paie et former le personnel sous sa supervision.

Skills

Interpersonal Skills

Organization

Reliability

Flexibility

Multitasking

Team Player

Education

Secondary (high) school graduation certificate

Tools

MS Excel

MS Office

MS Outlook

MS PowerPoint

MS Word

Database software

Google Drive

Job description

• Secondary (high) school graduation certificate

Tasks

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Train staff
• Oversee and co-ordinate office administrative procedures
• Resolve conflict situations
• Monitor and evaluate
• Oversee payroll administration

Supervision

• 3-4 people

Computer and technology knowledge

• Electronic mail
• Spreadsheet
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Database software
• Google Drive

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure

Personal suitability

• Efficient interpersonal skills
• Flexibility
• Organized
• Reliability
• Ability to multitask
• Team player

Experience

• 1 year to less than 2 years

Workplace information

• Hybrid

Support for persons with disabilities

• Provides awareness training to employees to create a welcoming work environment for persons with disabilities

Support for newcomers and refugees

• Provides cultural competency training and / or awareness training to all employees to create a welcoming work environment for Indigenous workers