Office Manager

Red Pine Camp; Golden Lake; On-site; CAD 55,000 - 70,000; Full time

Benefits offered by this job

Car

Phone

Medical support

Three weeks of vacation

Job summary

Red Pine Camp is seeking an organized, dependable Office Manager to oversee administrative and financial operations. The full-time, year-round role starts December 1st and includes on-site work in Golden Lake, Ontario, with seasonal travel between Ottawa and Golden Lake.

Responsibilities include camper registrations using CampBrain, payroll coordination, bookkeeping support, and corporate records management.

Qualifications

• Experience in office administration, bookkeeping or similar role.
• Strong organization and attention to detail; ability to manage multiple tasks.
• Working knowledge of accounts payable/receivable and basic bookkeeping.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office 365 or Google Workspace.
• Ability to work independently and with others; maintain discretion with confidential info.
• Friendly, professional customer service approach; ability to meet deadlines.
• Valid driver’s license; familiarity with CampBrain or similar systems is a plus.

Responsibilities

• Oversee camper registrations, payments, waitlists and records using CampBrain.
• Respond to camper and family inquiries by telephone and email.
• Maintain organized office records, calendars and administrative systems.
• Process accounts payable/receivable, invoices, deposits and payments.
• Prepare payroll in coordination with our payroll provider.
• Support the bookkeeper with reconciliations and monthly reporting.
• Maintain corporate records, shareholder information and regulatory filings.
• Coordinate meeting materials and routine communications.
• Assist with newsletters, mailings and website updates.
• Oversee seasonal shop administration, purchasing, POS and deposits.
• Supervise seasonal office staff and coordinate summer support.

Skills

Organizational skills

Communication

Multitasking

Microsoft Office 365 / Google Workpace

Tools

CampBrain

QuickBooks

Microsoft Access

WordPress

WagePoint

Lightspeed

Job description

Office Manager

Red Pine Camp
Location: Golden Lake, Ontario
Posted: November 5th 2026
Salary: $55,000 - $70,000 annually

Red Pine Camp is seeking an organized, dependable and personable Office Manager to oversee the administrative and financial operations of our organization. This is a full-time position with year-round employment. We are looking for someone to start December 1st.

Reporting to the Executive Director, the Office Manager plays a key role in keeping our operations running smoothly throughout the year. This position combines office administration, camper registration, financial processing, payroll, corporate recordkeeping and seasonal camp support.

The position operates between our Ottawa and Golden Lake offices with required on-site attendance at Golden Lake five days per week from June 1 to September 15. For a suitable local candidate, the position may be based permanently at Golden Lake.

Responsibilities

• Manage camper registrations, payments, waitlists and records using CampBrain.
• Respond to camper and family inquiries by telephone and email.
• Maintain organized office records, correspondence, calendars and administrative systems.
• Process accounts payable and receivable, invoices, deposits and payments.
• Prepare, review and approve payroll in coordination with our payroll provider.
• Support the bookkeeper with reconciliations, financial records and monthly reporting.
• Maintain corporate records, shareholder information, share transfers and required regulatory filings.
• Coordinate meeting materials, administrative reports and routine communications.
• Assist with newsletters, seasonal mailings and website updates.
• Oversee seasonal Tuck Shop administration, purchasing, point-of-sale systems and deposits.
• Supervise seasonal office staff and coordinate administrative support during the summer season.

Qualifications

• Experience in office administration, bookkeeping, registration or a similar administrative position.
• Strong organizational skills, attention to detail and ability to manage multiple responsibilities.
• Working knowledge of accounts payable, accounts receivable and basic bookkeeping procedures.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office 365 or Google Workspace.
• Ability to work independently and collaboratively.
• Good judgment and discretion when handling confidential information.
• Friendly, professional approach to customer service.
• Ability to manage deadlines and remain organized during busy seasonal periods.
• Valid driver's licence is an asset.
• Experience with CampBrain, QuickBooks, Microsoft Access, WordPress, Wagepoint or Lightspeed would be an asset. Training on camp-specific systems can be provided.

Additional Information

Benefits include: car, phone and medical support, with specific arrangements discussed during the hiring process and three weeks of vacation.

Work Schedule:

• July 1 to Labour Day: 5½ days per week.
• Remainder of the year: 5 days per week.

This is a full-year position with both full-time and part-time components, offering an opportunity to work with a long-established, community-focused organization.

Contact Information

Matthew Hopkins, Executive Director
Red Pine Camp
Golden Lake, Ontario

Email: [e-mail]
Website: www.redpinecamp.org