Office Manager

W3Global; City of Lloydminster; Hybrid; CAD 52,000 - 78,000; Full time

Benefits offered by this job

Health coverage

Dental coverage

Vision coverage

RRSP matching

Bonuses

Flexible hours

Hybrid options

Professional development

Wellness programs

Lieu days

Job summary

W3Global is seeking an experienced Office Manager to lead the Lloydminster office’s daily operations. You will supervise staff, manage time-entry, and support project managers with cost tracking and reporting.

The role requires strong organizational and communication skills, with a focus on accountability, efficiency, and cross-functional collaboration in a fast-paced, project-based environment. Hybrid work options are available in Canada.

Qualifications

• Approximately five years of experience in office management or related roles.
• Experience in environmental consulting or project-based industries is an asset.
• Post-secondary education in Business Administration or related discipline is an asset.

Responsibilities

• Oversee daily administrative and operational activities for the Lloydminster office.
• Supervise and support administrative staff while fostering accountability and teamwork.
• Provide day-to-day guidance, address performance or workflow concerns, escalate issues to management.
• Monitor time-entry submissions and ensure accuracy and timeliness.
• Support project managers with cost tracking, reporting, and coordination.
• Coordinate with project managers to resolve discrepancies and maintain accurate records.

Skills

Office management

Operations coordination

Team leadership

Communication

Problem solving

Time management

Education

Post-secondary education in Business Administration / Environmental Management / Project Management

Tools

SiteView

FieldCap

Microsoft Office Suite

Job description

Full Job Description

About the Client

Our client is a people-driven environmental consulting firm that delivers safe, practical, and client-focused solutions. Our work spans multiple sectors, including Upstream and Midstream Oil and Gas, Renewable Resources, Transportation, Telecom, Infrastructure, and Power Transmission.

Our success is built on a diverse team of environmental professionals with expertise in remediation, reclamation, wetland, watercourse, and wildlife assessments, as well as well testing and environmental monitoring. Our team includes Professional Agrologists, Foresters, Biologists, Qualified Wetland Science Practitioners (QWSP, QAES), Wildlife Biologists, GIS and Remote Sensing Specialists. Working collaboratively across disciplines, we deliver high-quality, end-to-end environmental services with a strong focus on safety, accountability, and results.

The Opportunity

We are seeking an experienced full-time Office Manager to lead the day-to-day operations of our Lloydminster office. This role is central to ensuring our teams operate efficiently, administrative processes are followed, and project information is tracked accurately.

The Office Manager will work closely with company leadership, project managers, and administrative staff to support consistent office operations and effective project delivery. The successful candidate will be a highly organized and proactive leader who is comfortable managing competing priorities, driving accountability, and supporting both employees and project managers. This is an excellent opportunity for someone who enjoys creating structure in fast-paced environments and helping teams achieve operational excellence.

Key Responsibilities

• Oversee the daily administrative and operational activities of the Lloydminster office.
• Supervise and support administrative staff while fostering accountability and teamwork.
• Provide day-to-day guidance and feedback to administrative staff, address performance or workflow concerns, and escalating issues to management when appropriate
• Monitor employee time-entry submissions and ensure information is completed accurately and on time.
• Support project managers with cost tracking, reporting, and administrative coordination.
• Coordinate with project managers to resolve administrative discrepancies, maintain accurate project records, and support timely reporting.
• Maintain office procedures, records, and operational documentation.
• Follow up on outstanding administrative requirements and address issues in a timely and professional manner.
• Coordinate onboarding, training logistics, and general employee support activities.
• Prepare and distribute operational reports and other administrative documentation as required.
• Identify opportunities to improve processes and support an efficient, well-organised office environment.

Who Will Succeed in This Role

This opportunity is well suited to someone who takes ownership, follows through on commitments, and is comfortable holding others accountable.

The ideal candidate communicates expectations clearly, is organized and adaptable, and is confident addressing challenges constructively. They can navigate competing priorities, provide guidance and support to colleagues, and address performance or process concerns professionally.

Success in this position requires strong communication skills, and the ability to balance people leadership with operational responsibilities.

Qualifications & Experience

• Approximately five (5) years of experience in office management, operations coordination, project administration, team leadership, or a related role.
• Experience working within environmental consulting, oil and gas, land services, construction, engineering consulting, or another project-based industry is considered an asset.
• Experience supervising, coaching, or coordinating employees and supporting consistent follow-through on team responsibilities.
• Experience with time-entry administration, operational reporting, cost tracking, or project support activities.
• Post-secondary education in Business Administration, Environmental Management, Project Management, or a related discipline is considered an asset.
• Strong organizational, multitasking, communication, and problem-solving abilities.
• Proficiency with Microsoft Office Suite.
• Experience with SiteView and/or FieldCap is considered an asset.

What We Offer

They offers a collaborative and supportive work environment built on teamwork, diversity of expertise, continuous improvement, and excellence in project delivery. We provide:

• Health, dental, and vision coverage
• Retirement planning with RRSP matching
• Competitive wages and performance bonuses
• Flexible working hours and hybrid office options
• Professional development and growth opportunities
• Wellness programs and paid lieu days
• Team-building events and more