Office Manager

Crime Stoppers of Simcoe Dufferin Muskoka; Barrie; On-site; CAD 60,000 - 80,000; Part time

Job summary

A leading nonprofit organization in Barrie, Ontario, is seeking a part-time Office Manager to oversee daily operations and support the Board of Directors. This role involves administrative tasks, financial management, and community engagement. Ideal candidates will have strong organizational skills, experience in office administration, and a commitment to confidentiality.

Qualifications

• Proven experience in office administration or a similar role.
• Ability to handle confidential information with integrity.
• Experience working with volunteers or in a nonprofit setting is an asset.

Responsibilities

• Manage incoming and outgoing correspondence professionally.
• Maintain accurate financial records and prepare bank deposits.
• Ensure the CS-SDM website is regularly updated.

Skills

Communication

Organization

Time Management

Education

Post-secondary education in office administration or nonprofit management

Tools

Microsoft Office Suite

Basic accounting software

Job description

Crime Stoppers of Simcoe Dufferin Muskoka Barrie, Ontario, Canada

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Organization: Crime Stoppers Simcoe Dufferin Muskoka

Location: Barrie, ON

Job Type: Part-time – 15-30 hours per week

Salary: $20/hour

Reports To: Crime Stoppers Board of Directors

Position Summary:

The Crime Stoppers Office Manager is responsible for the effective day-to-day administration and coordination of all organizational activities to support the success of Crime Stoppers - SDM. This role requires a highly organized, detail-oriented individual who can work independently and uphold the highest standards of professionalism and confidentiality. The Office Manager serves as a key point of contact for internal and external communications and provides essential support to the Board of Directors, volunteers, community committees, and the public.

Key Responsibilities:

Administrative Support & Communication:

• Answer all telephone calls, emails, and voice messages promptly and courteously.
• Manage incoming and outgoing correspondence in a professional manner.
• Maintain organized filing systems (paper and electronic) and ensure regular backup of computer data.
• Ensure office supplies are maintained and equipment is functioning properly.
• Maintain confidentiality in all aspects of work.
• Attend monthly Board meetings; file meeting minutes.
• Prepare and circulate Board meeting agendas and supporting materials.
• Follow up on action items as directed by the Board.
• Maintain accurate contact information for all volunteers and Directors.
• Process volunteer applications and ensure police record checks are current.

Event and Community Engagement:

• Stay informed about current events in the CS-SDM service area.
• Represent CS-SDM at events as needed.
• Provide administrative support to community committees and liaise with committee chairs.

Financial & Budgetary Duties:

• Maintain accurate financial records for receipts and donations.
• Prepare and make bank deposits; transfer funds to the reward account as needed.
• Assist the Auditor during financial reviews.
• Prepare and manage the annual budget.
• Identify and apply for municipal grants and other funding opportunities.
• Identify fundraising prospects and participate in fundraising activities when possible.

Digital & Website Maintenance:

• Ensure the CS-SDM website is regularly updated in collaboration with the website designer.
• Attend and contribute to Board meetings as a non-voting member.
• Maintain alignment with the mission and values of Crime Stoppers in all duties.

Qualifications:

• Post-secondary education in office administration, nonprofit management, or a related field is preferred.
• Proven experience in office administration or similar role.
• Strong written and verbal communication skills.
• Proficient with Microsoft Office Suite and basic accounting software.
• Excellent organizational and time management abilities.
• Ability to handle confidential information with integrity.
• Experience working with volunteers or in a nonprofit setting is an asset.
• Knowledge of the local community and crime prevention initiatives is an asset.

Working Conditions:

• Regular office hours with occasional evening or weekend work for events or meetings.
• Some travel within the service area may be required.
• Involves working independently with limited supervision.

Application Instructions:

Please submit a resume and cover letter outlining your qualifications and interest in the role to [e-mail] by June 1, 2025.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Administrative

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