Office Experience Maestro

VML; Montreal (administrative region); Hybrid; CAD 42,000 - 56,000; Full time

Job summary

VML Montréal is seeking an enthusiastic Office/Guest Experience Coordinator to ensure every touchpoint with the agency feels exceptional. You own the space, the welcome, and the backstage operations that keep client-facing moments running smoothly.

From boardroom prep and supplier relations to coordinating all-hands and client milestones, you shape the VML Montréal experience with hospitality, discretion, and proactive communication. A bilingual, detail-oriented teammate thrives here.

Qualifications

• Bilingual English/French required with excellent written and spoken communication.
• Experience in hospitality, office coordination, or events preferred.
• Ability to manage multiple tasks with discretion and professionalism.

Responsibilities

• Maintain a welcoming, well-kept office environment for the team and visitors.
• Prepare each boardroom before client arrivals and tidy after meetings.
• Own relationships with building management and coordinate space changes as needed.
• Coordinate weekly all-hands, PR pipeline, deadlines, and ensure communications are on time.
• Support the MD and leadership team to shape the Montreal office experience.

Skills

Bilingual French/English

Hospitality mindset

Proactive

Attention to detail

Strong communication

Job description

VML Montréal is seeking an enthusiastic Office/Guest Experience Coordinator to ensure every touchpoint with the agency feels exceptional. You own the space, the welcome, and the backstage operations that keep client-facing moments running smoothly.

From boardroom prep and supplier relations to coordinating all-hands and client milestones, you shape the VML Montréal experience with hospitality, discretion, and proactive communication. A bilingual, detail-oriented teammate thrives here.