Office Manager

Vml-Canada-; Montreal (administrative region); Hybrid; CAD 42,000 - 62,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

VML Montréal, part of WPP, seeks a hospitality-minded office coordinator to maintain the space and welcome guests. You will own the full office experience, coordinate events, and support leadership with logistics and communications.

You will be proactive, organized, and discreet, ensuring a seamless day-to-day experience for staff and clients in a hybrid work environment. Fluency in French and English is essential.

Qualifications

• Fluent in both French and English for internal and external communication.
• Customer- and guest-facing hospitality mindset with a service orientation.
• Proactive approach to anticipate needs and coordinate office activities.
• Attention to detail in managing space, events, and communications.
• Clear and confident communication across stakeholders.

Responsibilities

• Maintain and prepare the office space to a high standard for daily operations.
• Welcome guests warmly and ensure a positive first impression.
• Coordinate the agency's office logistics, events, and space planning as directed by leadership.
• Manage weekly all-hands and PR pipeline tasks to ensure timely execution.

Skills

Bilingual French/English

Hospitality mindset

Proactive

Detail-oriented

Clear communication

Job description

VML, part of WPP, is a leading creative company that combines brand experience, customer experience, and commerce, creating connected brands to drive growth. VML is celebrated for its innovative and human first, award-winning work for blue chip client partners including AstraZeneca, Colgate-Palmolive, Dell, Ford, Microsoft, Nestlé, The Coca-Cola Company, and Wendy's. The agency is recognized by the Forrester Wave™ Reports, as a Leader among Marketing Creative and Content Service Providers, Commerce Services, Global Digital Experience Services, Global Marketing Services and, most recently, Marketing Measurement & Optimization. In addition, VML’s specialist health network, VML Health, is one of the world’s largest and most awarded health agencies. VML’s global network is powered by 26,000 talented people across 55+ markets, with principal offices in Kansas City, New York, Detroit, London, São Paulo, Shanghai, Singapore, and Sydney.

About WPP

WPP is the trusted growth partner for the world’s leading brands. We unitecutting-edge media intelligence and data solutions, world-class creativity, next-generation production, transformative enterprise solutions and expert strategic counselin a single company –powered by exceptional talent and our agentic marketing platform, WPP Open,to help our clients navigate change, capture opportunity and deliver transformational growth. For more information, visitWPP.com.

THE ROLE

EverythingsomeoneexperienceswhentheyinteractwithVML Montréal -walkingintoouroffice,sittingin one ofourboardrooms,receivingathoughtfulgesturefromourteam,readingabout us in thepress-shapestheirperception ofwhoweare as anagency.

Thisroleexiststomakethatexperienceexceptional. Every single time.

You are the master host of VML Montréal -insidethespaceandbeyondit. For the peoplewhoworkhereeveryday. For the clients and prospectswhowalkthroughourdoors. Foranyonewhoencountersthisagencyatanylevel. You do notownanyonefunction. Youowntheexperience.

Thatmeansyouare thepersonwhomakessureourofficeisaplacetheteamisproudto come toeverymorning. You are the first faceaclientseeswhentheyvisit- and thereasontheyfeelrememberedlong aftertheyleave.

You arebehindthepressreleasethatwentout on time, the all-handsthatranwithoutahitch, and thecardthatarrivedexactlywhenitshouldhave.

The scope ofwhatyouownisdeliberatelybroad- andthatbreadthiswhatmakesthisrolegenuinelyinteresting. Frommaintainingthephysicalspacetocoordinatingtheagency'spublicpresence,frompreparingaboardroomtoorganizingagesturefor aclient'smilestone,everyone oftheseresponsibilitiesisan expression of thesamething: the VML Montréalexperience. They allmatterequally.Whatwillmakeyouexceptionalhereisyourabilitytoholdthe full rangewithoutlettinganyofitslip.

WHAT YOU OWN

Thespaceandeveryoneinit Youkeepthe office in impeccableshapefor theteamthatrelies oniteveryday- clean,tidy,stocked. Youprepareeveryboardroombeforea client arrives andtidyaftereverymeeting. Youwelcomeeveryguestwarmlyandmakethemfeelat homefromthe momenttheywalkin. Youowntherelationshipwithbuilding management andexecuteonanychanges to thephysicalsetup of thespaceasdirectedby the MD.Whenthe socialcommitteehas aneventtobringto life,youare the onewhomakesithappen.

Hospitalitybeyondthesewalls Agreathostdoesnot stopwhenthemeetingends. Youmaintaina living record of theMD'skey clientrelationships-birthdays,families,significantlife moments - andyouflagwhatiscomingupeveryweek,organizingthe rightgestureat the right timewithoutbeingasked. You are notwaitingfor areminder. You are thereminder.

Theoperationalbackbone Youowntheagency'sweeklyall-hands - consultingeverystakeholder,populatingeverysection,managingthe rotationlists, andmakingsureitrunswithoutfrictioneveryThursday. Youcoordinatetheagency'sPR pipeline,trackingdeadlines and holdingcontributorsaccountablesopressreleasesgetwritten,proofread, andsent ontime. You areadirect extension of the MD -supportingthe local leadershipteamoneverythingthatshapeshowthisagencyisexperiencedinMontreal, ateverylevel.

WHAT WE ARE LOOKING FOR

• Someoneforwhomhospitalityisamindset, not atasklist
• Proactive by nature -youseewhatneedstohappenandyoumovebeforeanyonehas toask
• Equallycomfortablewiththe full range of therole-nothingisbeneathyou,nothingisaboveyou
• Sharp andarticulate-youcommunicateclearlyandconfidentlyateverylevelof theorganization
• Discreet-youwillbetrustedwithsensitive information andyoutreatitaccordingly
• BilingualFrench/English -fullyoperationalinboth
• Someonewhotakesgenuinepride in thedetails-becausehere, thedetailsare theexperience

We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we’ve adopted a hybrid approach, with teams in the office an average of four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.

WPP (VML) is an equal opportunity employer and considers applicants for all positions without discrimination or regard to characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.