Office Coordinator

Township of Muskoka Lakes; Victoria; On-site; CAD 58,000 - 71,000; Full time

Benefits offered by this job

Extended health & dental

Group life and AD&D

Long-term disability

Employee assistance program

Municipal pension plan

Professional development

Job summary

The Union of BC Municipalities is seeking an Office Coordinator to organize the Local Government House, coordinate building maintenance, and liaise with external service providers. You will deliver essential administrative support to ensure smooth daily operations in the office.

This role requires strong organization, responsibility, and a proactive approach to problem-solving, with a focus on delivering high-quality service to elected officials and staff.

Qualifications

• Diploma in office administration or related discipline preferred.
• Minimum of 2 years of administrative experience.
• Experience coordinating large volumes of information and liaising with vendors.

Responsibilities

• Coordinate all aspects of Local Government House operations.
• Liaise with external vendors and service providers for maintenance needs.
• Provide general administrative support to ensure smooth daily operations.

Skills

Communication

Self-directed

Multitasking

Information management

Analytical skills

Customer service

Excel

Office software

Education

Office admin diploma

Tools

Accounting software

Job description

The Union of BC Municipalities is seeking a highly organized and detail-oriented Office Coordinator to join our team. In this key role, you will be responsible for coordinating all aspects of Local Government House including coordination of all building maintenance and upkeep. The Office Coordinator will coordinate facility-related services and liaise with external vendors and service providers to address any maintenance needs. In addition to the building coordination responsibilities, this position will provide general administrative support to ensure smooth daily operations within the office.

This is an exciting opportunity for an individual with a strong sense of responsibility, excellent organization skills, and a proactive approach to problem-solving.

The Organization

The Union of BC Municipalities is a member driven association formed in 1905 to provide a common voice for local governments in BC. UBCM’s vision is to effectively represent and serve all local governments in BC by being the recognized advocate for their common interests and by meeting the common needs of our membership. UBCM achieves this through policy work, program management and member services.

Convention continues to be the main forum for UBCM policy-making. It provides an opportunity for local governments of all sizes and from all areas of the province to come together, share their experiences and take a united position.

With two offices in Richmond and Victoria, UBCM has a small and dynamic team of dedicated staff who are focused on representing and serving all local governments in BC. Our staff take pride in all that they do.

Job Requirements

The successful candidate must have the following qualifications:

• Diploma in office administration or other relevant discipline, preferred.
• Must have 2 years of relevant experience, providing administrative services.

Skills and Abilities

The successful candidate must have the following skills and abilities:

• Excellent written and oral communication skills with a high degree of accuracy and attention to detail when communicating
• Demonstrated ability to be self-directed, manage multiple priorities and consistently produce results within timelines
• Able to interpret, manage, and coordinate large volumes of information
• Analytical and problem-solving skills
• Able to develop and maintain positive working relationships with colleagues, clients (including elected officials) and members of the public while providing excellent service and upholding the highest standards of tact, discretion and professionalism
• Advanced spreadsheet skills (e.g. Microsoft Excel) and able to use other standard office and accounting software

Benefits Offered

UBCM prides themselves in offering a competitive benefits package to their employees, including:

• Extended Health and Dental
• Group Life Insurance and Accidental Death & Dismemberment
• Long Term Disability
• Employee & Family Assistance Program
• Participation in the Municipal Pension Plan
• Professional Development

Office Location

Victoria, BC

Hours per Week

The position is available as a 35-hour work week (1.0 FTE)

Salary

Starting at $64,497 annually (2026 rates).

Any questions related to the posting can be sent to Rebecca Williams, Manager, HR & Group Benefits by e-mail at [e-mail].

We thank all applicants for applying, however only those selected to participate in the recruitment process will be contacted.

Contact Details

Contact Name: Rebecca Williams

Contact Email: [e-mail]