Office Coordinator

Union of British Columbia Municipalities; Victoria; On-site; CAD 58,000 - 71,000; Full time

Benefits offered by this job

3 weeks vacation

Comprehensive health benefits

Municipal Pension Plan

Professional Development

Job summary

The Union of BC Municipalities is seeking an organized Office Coordinator to join our team in Victoria, BC. You will coordinate Local Government House operations, including building maintenance, facilities services, and vendor relationships, while providing essential administrative support to keep daily activities running smoothly.

Ideal candidates have a diploma in office administration and at least two years of relevant experience, strong communication, and excellent organizational skills in a

Qualifications

• Diploma in office administration or other relevant discipline preferred.
• Must have 2 years of relevant experience providing administrative services.

Responsibilities

• Coordinate all aspects of Local Government House, including building maintenance and upkeep.
• Coordinate facility-related services and liaise with external vendors/service providers.
• Provide general administrative support to ensure smooth daily office operations.

Skills

Excellent written and oral comms

Self-directed

Manage multiple priorities

Interpret and coordinate information

Analytical problem-solving

Excel and accounting software

Education

Diploma in office administration

2 years relevant experience

Job description

Union of BC Municipalities

Office Coordinator

Posting Date September 10, 2026

Closing Date September 30, 2026

The Union of BC Municipalities is seeking a highly organized and detail-oriented Office Coordinator to join our team. In this key role, you will be responsible for coordinating all aspects of Local Government House including coordination of all building maintenance and upkeep. The Office Coordinator will coordinate facility-related services and liaise with external vendors and service providers to address any maintenance needs. In addition to the building coordination responsibilities, this position will provide general administrative support to ensure smooth daily operations within the office.

This is an exciting opportunity for an individual with a strong sense of responsibility, excellent organization skills, and a proactive approach to problem-solving. If you thrive in a dynamic environment and are committed to maintaining a well-functioning workplace, we encourage you to apply.

The Organization

The Union of BC Municipalities is a member driven association formed in 1905 to provide a common voice for local governments in BC. UBCM’s vision is to effectively represent and serve all local governments in BC by being the recognized advocate for their common interests and by meeting the common needs of our membership. UBCM achieves this through policy work, program management and member services.

Convention continues to be the main forum for UBCM policy-making. It provides an opportunity for local governments of all sizes and from all areas of the province to come together, share their experiences and take a united position.

With two offices in Richmond and Victoria, UBCM has a small and dynamic team of dedicated staff who are focused on representing and serving all local governments in BC. Our staff take pride in all that they do. If you are looking for a fast-paced work environment, with a diverse portfolio, we welcome you to apply today to join our team!

Job Requirements

• Diploma in office administration or other relevant discipline, preferred.
• Must have 2 years of relevant experience, providing administrative services.

Skills and Abilities

• Excellent written and oral communication skills with a high degree of accuracy and attention to detail when communicating
• Demonstrated ability to be self-directed, manage multiple priorities and consistently produce results within timelines
• Able to interpret, manage, and coordinate large volumes of information
• Analytical and problem-solving skills
• Able to develop and maintain positive working relationships with colleagues, clients (including elected officials) and members of the public while providing excellent service and upholding the highest standards of tact, discretion and professionalism
• Advanced spreadsheet skills (e.g. Microsoft Excel) and able to use other standard office and accounting software

Benefits Offered

• 3 weeks (15-days) starting vacation
• Comprehensive health benefits include:
  • Extended Health and Dental
  • Group Life Insurance and Accidental Death & Dismemberment
  • Long Term Disability
  • Employee & Family Assistance Program
  • Paid Sick Leave
• Participation in the Municipal Pension Plan
• Professional Development

Office Location

Victoria, BC

Hours per Week

The position is available as a 35-hour work week (1.0 FTE)

Salary

Starting at $64,497 annually (2026 rates).

We thank all applicants for applying, however only those selected to participate in the recruitment process will be contacted.

Contact Details

Contact Name:Rebecca Williams

Contact Email:[e-mail]