Office Coordinator

Zaber Technologies; Vancouver; On-site; CAD 30,000 - 43,000; Full time

Benefits offered by this job

PHSP (health, dental & vision)

Stock Options & ESPP

Paid Time Off

Casual Dress

Commuter Benefits

EAP

Job summary

Zaber Technologies is seeking a proactive Office Coordinator to join the Facilities and Office Management Team in Vancouver. You will greet visitors, orient new employees, assist order fulfillment, and support daily operations to keep our space running smoothly.

You will work on a cross-functional team, manage front desk duties, and help maintain documentation and office systems. The role starts at 9am–5pm on site, full-time, with benefits and growth opportunities at a growing, employee‑owned

Qualifications

• Organized and able to handle multiple tasks with precision.
• Excellent written and oral communication.
• Professional, friendly front‑desk presence.
• Experience drafting emails and using spreadsheets is a plus.

Responsibilities

• Greet visitors, answer and redirect calls, and create a welcoming front‑desk experience.
• Keep kitchens, office supplies, and snack station organized and well stocked.
• Create and maintain clear documentation for facilities and office procedures.
• Set up new employees and orient them to our office systems.
• Assist our Order Fulfillment Team with customer orders.
• Assist with company events, team moves, and day‑to‑day office operations.

Skills

Welcoming demeanor

Multitasking

Strong communication

G-suite familiarity

Tools

Ticket system

Job description

Zaber is looking for a welcoming and hands‑on Office Coordinator to join our Facilities and Office Management Team. You’ll greet visitors, welcome new employees, and keep our buildings running smoothly.

The Facilities and Office Management team is responsible for supporting the day‑to‑day operations of around 200 people. You’ll work closely with the Office Manager, playing an active role in shaping our work culture and representing Zaber to everyone who comes through our doors. Many of your tasks will be performed cross‑functionally, assisting the Facilities side of your team through our ticket system.

Zaber is an employee‑owned company that designs and manufactures precision motion control devices, enabling our customers to advance science and technology. You’ll play a key role in making it possible for our teams to do their best work.

As an Office Coordinator you will:

• Greet visitors, answer and redirect calls, and create a welcoming front‑desk experience.
• Keep our kitchens, office supplies, and snack station organized and well stocked.
• Create and maintain clear documentation for facilities and office procedures.
• Set up new employees and orient them to our office systems.
• Assist our Order Fulfillment Team with customer orders.
• Assist with company events, team moves, and day‑to‑day office operations.

You’re the ideal Office Coordinator if you:

• Are organized and able to keep track of and complete multiple tasks, even when interrupted.
• Have a firm, welcoming, and professional manner, both in person and on the phone.
• Have strong written and verbal communication skills.
• Are good at noticing gaps and suggesting ways to fill them. Are willing to learn new skills to make improvements and solve problems.
• Have experience drafting emails and creating spreadsheets. Familiarity with G-suite is a plus.
• The starting wage for the role ranges from $22 - $31/hour depending on experience.
• Type: Full‑time, Permanent
• Hours: 9am - 5pm on site, Monday to Friday
• NOC: TEER 3
• Team: Facilities and Office Management Team

Selected Benefits:

• PHSP (health, dental & vision)
• Stock Options & Employee Stock Purchase Plan,,
• Paid Time Off
• Casual Dress
• Commuter Benefits
• EAP

To learn more about our company culture and benefits, visit our careers page: https://www.zaber.com/careers.