Office Coordinator

Socket.dev; Vancouver; On-site; CAD 30,000 - 43,000; Full time

Benefits offered by this job

PHSP (health, dental & vision)

Stock Options & Employee StockPurchase

Paid Time Off

Casual Dress

Commuter Benefits

EAP

Job summary

Zaber, a precision motion control company, is seeking an Office Coordinator to join the Facilities and Office Management Team in Vancouver. You will greet visitors, support onboarding, and ensure daily operations run smoothly on-site from 9am to 5pm.

You will work cross-functionally to support the order fulfillment team, maintain a tidy office, and document facilities procedures. The role offers a collaborative, employee-owned culture and growth opportunities within the team.

Qualifications

• Must be organized and able to track multiple tasks.
• Must have a firm, welcoming, and professional manner.
• Strong written and verbal communication skills.
• Good at noticing gaps and proposing improvements.
• Experience drafting emails and creating spreadsheets; familiarity with G-suite is a plus.

Responsibilities

• Greet visitors and manage front-desk.
• Keep kitchens and office supplies organized and stocked.
• Create and maintain clear documentation for facilities procedures.
• Set up new employees and orient them to office systems.
• Assist the Order Fulfillment Team with customer orders.
• Support company events, team moves and day-to-day office operations.

Skills

Organized/multi-tasking

Professional demeanor

Strong communication

Attention to detail

Willingness to learn

Tools

G-suite

Job description

Zaber is looking for a welcoming and hands-on Office Coordinator to join our Facilities and Office Management Team. You’ll greet visitors, welcome new employees, and keep our buildings running smoothly.

The Facilities and Office Management team is responsible for supporting the day-to-day operations of around 200 people. You’ll work closely with the Office Manager, playing an active role in shaping our work culture and representing Zaber to everyone who comes through our doors. Many of your tasks will be performed cross-functionally, assisting the Facilities side of your team through our ticket system.

Zaber is an employee-owned company that designs and manufactures precision motion control devices, enabling our customers to advance science and technology. You’ll play a key role in making it possible for our teams to do their best work.

• Greet visitors, answer and redirect calls, and create a welcoming front-desk experience.
• Keep our kitchens, office supplies, and snack station organized and well stocked.
• Create and maintain clear documentation for facilities and office procedures.
• Set up new employees and orient them to our office systems.
• Assist our Order Fulfillment Team with customer orders.
• Assist with company events, team moves, and day-to-day office operations.

• Are organized and able to keep track of and complete multiple tasks, even when interrupted.
• Have a firm, welcoming, and professional manner, both in person and on the phone.
• Have strong written and verbal communication skills.
• Are good at noticing gaps and suggesting ways to fill them. Are willing to learn new skills to make improvements and solve problems.
• Have experience drafting emails and creating spreadsheets. Familiarity with G-suite is a plus.

Office Coordinator Role Details:

• The starting wage for the role ranges from $22 - $31/hour depending on experience.
• Type: Full-time, Permanent
• Hours: 9am - 5pm on site, Monday to Friday
• NOC: TEER 3
• Selected Benefits: PHSP (health, dental & vision), Stock Options & Employee Stock Purchase Plan,, Paid Time Off, Casual Dress, Commuter Benefits, EAP
• Team: Facilities and Office Management Team

To learn more about our company culture and benefits, visit our careers page: https://www.zaber.com/careers.