office coordinator

Government of Canada - Central; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading government organization is seeking an experienced administrative professional to oversee office procedures and support staff. The role requires strong communication skills and the ability to manage multiple tasks efficiently. The candidate will be responsible for evaluating administrative processes and ensuring compliance with government policies. This position is on-site only, requiring completion of work at the physical location, with no remote options available.

Benefits

Dental plan

Vision care benefits

Qualifications

• 2 years to less than 3 years of experience required.
• First Aid Certificate is required.

Responsibilities

• Review and evaluate new administrative procedures.
• Delegate work to office support staff.
• Establish work priorities and ensure procedures are followed.

Skills

Efficient interpersonal skills

Excellent oral communication

Excellent written communication

Flexibility

Organized

Reliability

Ability to multitask

Time management

Adaptability

Integrity

Team player

Education

College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Tools

MS Excel

MS Office

MS Outlook

MS PowerPoint

MS Windows

MS Word

Database software

Google Drive

Job description

Overview Languages

English

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Experience

2 years to less than 3 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Private sector
• Religious organization

Responsibilities Tasks

• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Perform data entry
• Train staff
• Oversee and co-ordinate office administrative procedures
• Resolve conflict situations

Supervision

• 11-15 people

Credentials Certificates, licences, memberships, and courses

• First Aid Certificate

Experience and specialization Computer and technology knowledge

• Human resources software
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Database software
• Google Drive

Additional information Security and safety

• Criminal record check

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Ability to multitask
• Time management
• Adaptability
• Integrity
• Team player

Benefits Health benefits

• Dental plan
• Vision care benefits