Office Coordinator

Array Canada ULC; Toronto; On-site; CAD 50,000 - 60,000; Full time

Benefits offered by this job

Competitive pay

Comprehensive benefits

RRSP & Wellbeing programs

Flexible time off

Remote work options

Professional development & career grow

Job summary

Array Canada ULC’s Toronto office seeks a professional front desk concierge to be the face of client services. You will greet clients, coordinate catering, and maintain meeting spaces while delivering exceptional service and discretion.

The role requires strong communication, multitasking, and a polished demeanor, with 2+ years in a similar setting, and the ability to work onsite in Downtown Toronto.

Qualifications

• Must be legally authorized to work in Canada.
• Occasional flexibility with schedule may be required based on business needs.
• 2+ years of experience in front desk, concierge, hospitality, client service, or administrative support.
• Experience managing client-facing interactions with professionalism and discretion.
• Familiarity with catering coordination, conference room management, or office hospitality operations is a plus.
• Proficient with MS Office Suite and comfortable learning new office systems or booking platforms.
• Ability to set up, connect, and troubleshoot videoconferencing equipment (Zoom/Teams/WebEx).
• Comfortable using office technology: printers, copiers, phones, badge access systems, AV equipment.

Responsibilities

• Greet clients upon arrival and manage logistics as the primary point of contact.
• Coordinate catering: order, set out, and tidy breakfast and lunch daily.
• Maintain catering areas and replenish products as needed.
• Prepare lists of orders for catering, supplies, and products.
• Manage and set up boardrooms; connect and troubleshoot videoconference technology and ensure rooms are reset for new matters.
• Execute administrative duties as assigned.

Skills

Customer service

Multitasking

Professionalism

Communication

Tools

MS Office

Zoom/Teams/WebEx

Job description

Job Description Summary

Our front desk concierge is the face of our client service team within our Toronto office. We are looking for someone with a composed and professional demeanor that can anticipate our clients' needs, build long-term trusting relationships, and strive to improve client experience. Our concierge must be detail oriented, have an ability to multi-task, and prioritize the provision of exceptional service.

Responsibilities

• As the primary point of contact: greet clients upon arrival, organize and manage logistics, complete specific requests
• Catering coordination: breakfast and lunch is ordered, set out, and tidied each day
• Ensure all areas of catering are clean and well maintained, including replenishment of products
• Prepare lists of orders – catering, supplies, products
• Maintain boardrooms: set-up, connect, and troubleshoot boardroom videoconference technology, ensure supplies are stocked and refilled, reset the rooms for new matters
• Execute on administrative duties as assigned

Qualifications

• Must be legally authorized to work in Canada
• Occasional flexibility with schedule may be required based on business needs
• 2+ years of experience in a front desk, concierge, hospitality, client service, or administrative support role (corporate, hotel, or professional services setting preferred).
• Experience managing client-facing interactions with a high degree of professionalism and discretion.
• Familiarity with catering coordination, conference room management, or office hospitality operations is an asset.
• Proficiency with MS Office Suite (Outlook, Word, Excel) and comfort learning new office systems or booking platforms.
• Ability to set up, connect, and troubleshoot videoconferencing equipment (e.g., Zoom, Teams, WebEx).
• Comfortable using office technology: printers, copiers, phones, badge access systems, AV equipment, etc.
• Exceptional customer service orientation with the ability to anticipate client needs and create a welcoming, elevated experience.
• Strong verbal and written communication skills with a polished, professional demeanor.
• Ability to remain calm, composed, and solutions-focused under pressure or in a dynamic environment.

Preferred Qualifications

• Corporate, hotel, or professional services setting preferred.
• Legal industry experience is a plus!

Additional Details

• Schedule: Monday to Friday, 8:00 - 5:00
• Work Location: Onsite in Downtown Toronto
• The annual pay range for this role is $50,000-$60,000 and is dependent upon the individual's skills, experience, and qualifications.

What We Offer

• People-Focused Culture
• Competitive Pay & Quarterly Incentives
• Comprehensive Benefits, RRSP & Wellbeing Programs
• Flexible Time Off & Remote Work Options
• Professional Development & Career Growth Opportunities
• Exposure to cutting-edge technology in the Legal Services Industry

Array is committed to providing equal employment opportunities to all individuals. We ensure that all hiring decisions are made without unlawful consideration of any person's race, color, religion, national origin, age, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, veteran status, disability, genetic information, marital status, citizenship, ancestry, or any other basis protected by applicable local, state, provincial, or federal law. We are dedicated to making our application process accessible. If you require an accommodation or assistance due to a disability, please notify us. Your request will be handled confidentially, and your application status will not be negatively affected. We strive to maintain a diverse, inclusive, and fair workplace where all team members are valued and respected.

Background Check & Work Eligibility All persons hired will be required to complete a background check consistent with applicable law and provide proof of eligibility to work in the country of the job location. Background check results will be considered on an individualized basis in accordance with applicable fair-chance hiring requirements.

Array is a dynamic, rapidly growing legal solutions provider that is redefining the industry. Our name, Array, encapsulates both the comprehensive scope of our offerings and the assemblage of industry-leading experts that form our core. With a synergy of creativity, dedication, and seasoned experience, we craft innovative solutions that not only resolve our clients’ challenges but consistently surpass their expectations. As a forward-thinking, technology-driven organization focused on delivering innovative solutions to our clients, we pride ourselves on fostering a dynamic, collaborative environment where creativity and strategic thinking drive growth. Array specializes in the electronic discovery and data processing, managed document review, traditional services, records and subpoena services, court reporting and contract legal staffing services. We have over 500 employees and 600 legal contractors across the US, Canada and the UK. As we continue to scale, we are seeking experienced professionals to join our team and contribute to our ongoing success. Join us and be a key driver to our success!