Administration Assistant/Reception

Cycle CPA; Campbell River; On-site; CAD 25,003 - 35,610; Full time

Benefits offered by this job

Starting wage from $22/hr

Bonus structure

Full medical benefits

Paid annual leave of 4 weeks

Training and career growth opportunities

Job summary

A reputable financial services firm in Campbell River is looking for a full-time administrative team member. In this role, you will coordinate duties to support the accounting team, ensuring efficient operations. The ideal candidate should possess strong communication and problem-solving skills, be detail-oriented, and have experience with technology and various software. This position offers a competitive starting wage, generous benefits, and a focus on personal and professional development. Enjoy a positive work environment that supports your growth.

Qualifications

• Experience managing schedules and production timelines.
• Ability to prioritize critical tasks over less urgent items.
• Experience working with various software tools.

Responsibilities

• Coordinate administrative duties for the accounting team.
• Identify and resolve issues proactively with management.
• Assist in communication with clients and handle administrative tasks.
• Foster a supportive team environment.

Skills

Strong communication skills

Problem-solving skills

Attention to detail

Technology proficiency

Fluent in English

Tools

Microsoft Office

Docusign

CCH iFirm

Xero

QuickBooks Online (QBO)

Job description

Are you seeking a full-time administration role in a workplace environment where career development and personal development?

Are you looking to enhance your skills and join a firm that prioritizes your interests, rather than just treating you as another contractor?

Is work-life balance important to you?

We are currently seeking an administrative team member with strong communication and problem‑solving skills to coordinate administrative duties to allow for a seamless execution of the activities at our firm!

About us.

At Cycle CPA, our primary focus is delivering top‑notch service to our clients. We strive to go above and beyond in meeting their needs and exceeding their expectations. Our dedication to excellence has earned us a reputation as a trusted partner in their financial success.

• Starting from $22/hr with room for negotiation based on skill set and experience
• Bonus structure and banked time policy
• No required overtime or weekend work during "busy season" - unique for public practice
• No overtime or weekend work requirements during the remainder of the year
• Full medical benefits for staff and family members
• Work hours are 37.5 hours a week: Monday to Friday
• Paid annual leave of 4 weeks
• Permanent in‑office position
• A great working environment
• Training and career growth

Job Summary.

As the administrative team member, you will be responsible for the administrative support, managing daily operations, and ensuring the smooth functioning of the accounting team. This position requires a proactive and detail‑oriented professional with a passion for administration and a proven ability to help team members and managers with their needs.

Duties and Responsibilities.

• Proactively identify and address issues with Partner and Managers before they escalate. Provide innovative solutions to improve administrative processes and overall efficiency.
• Demonstrates problem‑solving skills through understanding the status of team members work and assist with collection of any missing documents or information.
• Assists with sending out information to clients through e‑mails, Docusign and CCH iFirm.
• Assists with the e‑filing of tax returns and authorizations for clients.
• Communicates with the Partner and Managers to handle ad hoc requests and queries.
• Foster a supportive and nurturing office environment.
• Comfortable with technology and implementing best practices to improve our effectiveness in our firms workflow.
• Work in a team of 4 administrators to coordinate workflow and address team production and compliance duties

Experience and Skills.

• Awareness and self‑discipline to manage one's schedules and the firm production schedule.
• Can differentiate and prioritize between mission‑critical tasks and less urgent items.
• High level of skill with technology and willingness to adapt to various computer software.
• Experience with Microsoft Office (including Outlook and Excel).
• Experience with Docusign.
• Experience with CCH iFirm is an asset
• Experience with Xero is an asset
• Experience with QBO is an asset
• Fluent in English, both written and oral.
• High attention to detail.

If you are ready to take that next step in your career, then Apply Now!