Administrative Coordinator

Rangen; Lethbridge; On-site; CAD 45,000 - 65,000; Full time

Job summary

Rangen in Canada is seeking an Administrative Coordinator to deliver essential administrative and operational support to the Customer & Business Solutions team.

You will maintain records, process documents, handle invoicing, and coordinate communication with internal and external stakeholders, helping export and international activities.

This role emphasizes accuracy, customer service, and continuous process improvement in a dynamic, globally active environment.

Qualifications

• Experience in administrative support, office administration or business operations.
• Proficiency with Microsoft Office and ERP systems.
• Excellent organizational, communication, and multitasking skills.
• Experience supporting export or international business is a plus.

Responsibilities

• Maintain and update records, databases, and ERP systems with a high degree of accuracy.
• Process customer orders, invoices, and related documentation.
• Support accounts payable and receivable activities, including invoice processing and payment reconciliation.
• Coordinate and organize customer, supplier, and business documentation.
• Prepare reports, track key information, and support operational decision-making.
• Respond to inquiries and provide administrative support to internal teams and external stakeholders.
• Assist with scheduling, communications, meeting coordination, and special projects.
• Identify opportunities to improve administrative processes and efficiency.

Skills

Administrative support

Office administration

Customer service

Multitasking

Communication

Tools

Microsoft Office

ERP systems

Job description

Description

Position Summary:

The Administrative Coordinator provides administrative and operational support to the Customer & Business Solutions team. This role is responsible for maintaining accurate records, processing documentation, supporting customer and business activities, and coordinating communication between internal and external stakeholders. The position plays a key role in ensuring efficient workflows, accurate reporting, and excellent customer service while supporting domestic and international business operations.

What You'll Do:

• Maintain and update records, databases, and ERP systems with a high degree of accuracy.
• Process customer orders, invoices, and related documentation.
• Support accounts payable and receivable activities, including invoice processing and payment reconciliation.
• Coordinate and organize customer, supplier, and business documentation.
• Prepare reports, track key information, and support operational decision-making.
• Respond to inquiries and provide administrative support to internal teams and external stakeholders.
• Assist with scheduling, communications, meeting coordination, and special projects.
• Identify opportunities to improve administrative processes and efficiency.

Requirements

What You'll Bring:

• Experience in administrative support, office administration, customer service, or business operations.
• Strong proficiency with Microsoft Office and ERP systems.
• Excellent organizational, communication, and multitasking skills.
• Experience supporting export or international business activities is considered an asset.

What Makes You a Great Fit:

• Detail-oriented and highly organized.
• Professional, dependable, and able to maintain confidentiality.
• Strong interpersonal and customer service skills.
• Self-motivated and able to work independently and collaboratively.
• Adaptable, proactive, and committed to continuous improvement.