Office Coordinator

DAVID SMALL DESIGNS; Oakville; On-site; CAD 50,000 - 61,000; Full time

Job summary

David Small Designs in Oakville, ON is seeking an organized Office Coordinator to ensure smooth day-to-day studio operations and support both client-facing and internal coordination tasks. This full-time, in-office position offers a stable environment within a leading design firm, starting January 4, 2027.

You will greet clients, manage calendars, coordinate meetings, handle correspondence, and maintain filing systems while supporting light accounting, recruiting, and onboarding tasks.

Responsibilities

• Greet clients, suppliers, and visitors in a professional and welcoming manner, creating an atmosphere reflective of our brand
• Answer and manage incoming telephone inquiries with professionalism and courtesy
• Coordinate calendars and schedule internal and external meetings
• Communicate with clients in person, via phone, and over email
• Maintain and organize filing systems, archives, and internal databases
• Monitor and order office supplies, ensuring inventory is adequately stocked
• Handle incoming and outgoing mail, packages, and courier deliveries

Job description

ADMIN Full Time OAKVILLE, ON $55,000 CAD per year

Job Type: Full-Time, In-Office, Maternity Leave

Start Date: January 4, 2027

Compensation: $55,000

About Us

David Small Designs is an award-winning custom home and interior design firm based in Oakville, known for delivering thoughtful, design-forward residential architecture and interiors.

We are currently seeking a professional, organized, and friendly Office Coordinator to join our team. This is a key administrative role responsible for ensuring the smooth day-to-day operation of our studio while supporting both client-facing and internal coordination tasks.

The ideal candidate is proactive, detail-oriented, and thrives in a collaborative environment. You are comfortable managing a mix of responsibilities—from engaging with clients and tracking project milestones to streamlining office operations, supporting internal systems, assisting with recruiting and onboarding, and handling light accounting tasks.

Key Responsibilities

• Greet clients, suppliers, and visitors in a professional and welcoming manner, creating an atmosphere reflective of our brand
• Answer and manage incoming telephone inquiries with professionalism and courtesy
• Coordinate calendars and schedule internal and external meetings
• Communicate with clients in person, via phone, and over email
• Maintain and organize filing systems, archives, and internal databases
• Monitor and order office supplies, ensuring inventory is adequately stocked
• Handle incoming and outgoing mail, packages, and courier deliveries